Office Coordinator

Are you a highly organized professional who thrives in a fast-paced, mission-driven environment?

Do you enjoy creating order out of complexity while supporting high-level projects and people?

Are you looking to join a collaborative organization where your initiative, communication, and problem-solving skills will truly make an impact?

The Company

Our client is a small national non-profit. This is a newly created role.

This position has opened as part of the company's continued growth and evolving operational needs. You'll join a highly respected, purpose-driven team known for its professionalism, collaborative culture, and strong commitment to improving the lives of Canadians.

Company Perks and Rewards

- Annual performance incentive bonus
- Comprehensive benefits
- Paid vacation and personal/wellness days
- RRSP Matching Program
- 3 days per week in Ottawa office
- Ongoing learning and growth opportunities
- Extra days off in the summer.

The Job

As the Office Coordinator, you will play a pivotal role in ensuring the smooth and professional operation of the Ottawa office. You will support assigned senior leaders, coordinate member meetings and engagement activities, and contribute to initiatives that strengthen internal collaboration and operational excellence.

- Act as the central coordination point for day-to-day office operations, maintaining a professional and organized workspace
- Liaise with vendors, service providers, and building management to support the smooth functioning of the office
- Coordinate logistics for internal and external meetings, events, and workshops
- Manage office supplies, mail, and shipping while assisting with employee onboarding and engagement initiatives
- Provide calendar management, travel coordination, and administrative support to senior leadership
- Assist with committee scheduling, documentation distribution, and participation tracking in the organization's CRM
- Support member communications and event preparation using digital tools and platforms
- Handle confidential information with discretion and professionalism

What you bring to the job

You are a polished, proactive, and adaptable professional who takes pride in organization and service excellence.

- Post-secondary education in Business Administration, Communications, Political Science, or a related field
- 2+ years of experience in office operations, administrative coordination, or executive support — ideally within a not-for-profit, association, or policy-focused organization (client is flexible)
- Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
- Experience with Canva, Trello, Mailchimp, CRM systems, or generative AI tools (such as ChatGPT or Copilot) is an asset
- Highly organized, detail-oriented, and able to manage multiple priorities independently
- Possess strong written and verbal communication skills and a professional, diplomatic demeanor
- Demonstrate sound judgment, discretion, and reliability when managing confidential matters
- Familiarity with association meeting management is an asset
- Bilingualism (English and French) is a strong asset.

Qualified job seekers are asked to apply with attention to Gregory Lienhart. Reference # 13618

Expected Compensation: $60K-$65K+Bonus__

Existing Position Vacancy: Yes

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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