Executive Assistant

Working alongside our member agencies, Catholic Charities of the Archdiocese of Toronto (CCAT) strives to address emerging community needs by collaborating with like-minded organizations. CCAT work is guided by Catholic Social Teachings and focuses on safeguarding life, respecting the dignity of every person, and building a just society.

**RESPONSIBILITIES**:

- Coordinate the calendar, appointments and meetings for the Executive Director
- Manage incoming enquiries, distinguish vital and routine enquiries and direct them appropriately and in a timely and accurate manner.
- Draft and review documents, meeting materials, reports, and correspondence for the Executive Director
- Assist with special projects as assigned; track, review and communicate project progress and deadlines.
- Develop and maintain information databases as directed
- Provide organizational and administrative support to senior management meetings and special events
- Maintain relationships with the team, donors, community stakeholders, consultants, clients, parishes, and volunteers with a high level of confidentiality, sensitivity and tact on behalf of the ED and CCAT.
- Assist in organizing and coordinating meetings and receptions (including booking venue) when required
- Create and/or draft memos, correspondence, reports, agreements, presentations, forms and other documents, ensuring accuracy, completeness and compliance with organizational standards, policies and procedures.
- Gather, compile, verify and analyze information for use in various reports, spreadsheets, presentations, and correspondence
- Provide administrative support to the Board of Directors in preparation of the agenda, minutes and other relevant documents for the Board meetings*. (*after a reasonable transition period)
- Communicate effectively with CCAT Board of Directors, agencies, volunteers, and other key organizations regularly on behalf of the EDO.
- Act as liaison between CCAT and the parishes across the dioceses
- Develop a plan for and assist with volunteer coordination between parishes & agencies.
- Host CCAT info tables at community gatherings of member agencies or parishes.
- Attend meetings and represent EDO at networking tables or other meetings as required. Coordinate committee meetings between agencies, volunteers and other members.
- Perform other duties and projects as assigned and required.

**QUALIFICATIONS**:

- Postsecondary education in social sciences, communication, humanities, business or a related field
- 3-5 years in the frontline client-serving and/or community development role
- 5 years of senior administrative experience supporting executive teams/senior management, board and committees, preferably in a not-for-profit environment, will be an asset.
- Demonstrated ability to maintain a high level of integrity and discretion in handling confidential, sensitive information.
- Ability to work independently with minimum supervision and as part of a team
- Must display sound judgement, strong attention to detail and willingness to take initiative
- Experience working in community relations and communication is required
- Excellent written and oral communication in English is required
- Experience in client-focused settings, and commitment to provide outstanding customer service to various stakeholders
- Strong organizational, interpersonal, time management, presentation, and relationship building skills
- Demonstrated ability to resolve issues in timely, diplomatic, and effective manner
- Proficient computer skills, and experience using Microsoft Office suite, CANVA etc.

**Location**:1155 Yonge Street, Suite 400, Toronto, Ontario M4T 1W2

**Hours**:35 hours per week, weekends and evenings as required

**We thank all applicants for their interest in Catholic Charities of the Archdiocese of Toronto. We will only contact those selected for consideration.**

**Job Types**: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person