Construction & Real Estate Administrator

Big Moose Realty - Basecamp, Canmore
About Big Moose Realty Ltd.
We are a small company under the Basecamp Property Management Ltd umbrella taking care of the real estate and developing. We develop hotels and accommodation for Basecamp Properties in the mountain communities. We are also a portfolio with a mix of residential and commercial developments for sale which comes into the Big Moose Realty department.
Why Work for Us?
- Be part of Canada’s fastest-growing hospitality brand.
- Enjoy a comprehensive health benefits plan to support your well-being.
- Take advantage of exclusive employee discounts at all Basecamp properties, plus Family & Friends rates.
- Receive competitive wages that reflect your experience and contributions.
- Grow your career with real opportunities for advancement in our expanding company.
- Work in a welcoming and supportive team environment.
- We believe in working hard, having fun, and celebrating our successes together

Position Overview
We require an Construction & Real Estate Administrator who will work closely with the Development Manager and manage warranty processes, coordinating utility setup, preparing closing documentation, and ensuring a smooth transition from construction through to post-occupancy. In addition will take care of construction administration. The Construction & Real Estate Administrator plays a hybrid role supporting both the construction project lifecycle and real estate sales administration.
**Salary**: $65,000.00 - $75,000.00 yearly
**Shifts**: Full-time, Permanent
**Location**: Canmore
**Key Responsibilities**:
1. Construction & Project Administration
- Maintain accurate and up-to-date records of construction schedules, permits, site documentation, and project milestones.
- Assist in the coordination of RFIs, change orders, submittals, and construction correspondence.
- Prepare Project SUIDs and other turnover documents required for condominium transitions and legal registrations.

2. Warranty & Deficiency Management
- Track and manage all post-sales unit repairs, deficiencies, and homeowner-reported issues during the warranty period.
- Coordinate with trades, vendors, and construction staff to ensure timely resolution of deficiencies.
- Maintain clear and documented communication with homeowners, ensuring transparency throughout the warranty process.
- Issue and manage new home warranty certificates and ensure compliance with regulatory bodies.

3. Real Estate Sales Administration
- Act as the administrative lead for real estate closings and post-sales coordination.
- Coordinate key releases for new condo units in partnership with Dentons (or other legal counsel), construction, and project stakeholders.
- Work collaboratively with the legal and sales teams to support the creation and deployment of purchase contracts and closing documents for condo sales.
- Manage all final buyer documentation, ensuring accuracy and timeliness prior to closings.

4. Utility Setup and Management
- Coordinate new utility accounts (gas, electric, water, internet, etc.) for development and project sites, and ensure seamless transition at homeowner possession.
- Track all utility connections, service dates, and billing accounts.
- Troubleshoot service issues and coordinate shutoffs or transfers as necessary.

5. Real General Administration & Communication
- Maintain organized digital and physical filing systems across construction and sales documentation.
- Support scheduling for homeowner orientations, walk-throughs, and deficiency inspections.
- Monitor the handoff of responsibilities from construction to property management or condo boards during project turnover.

**Requirements**:

- 3+ years of experience in construction administration, real estate sales administration, or a related field.
- Knowledge of the construction process, condo sales lifecycle, and legal closing documentation.
- Experience working with warranty processes and post-occupancy homeowner support.
- Strong interpersonal and organizational skills with the ability to work independently and cross-functionally.
- High proficiency in Microsoft Office and document management systems; experience with Procore, Buildertrend, or similar platforms is considered an asset.
- Familiarity with legal condo turnover documents, builder warranties, and real estate compliance requirements is preferred.