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Receptionist/admin Assistant

3 weeks ago

Vancouver, Canada RLG International Full time

**RLG** is an implementation firm that partners with clients to accelerate their improvement journey.

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We implement transformative change through on-site coaching that shifts the processes and behaviours of leaders and teams to achieve their strategic and operational goals, connecting the front-line to the bottom line.

Become part of our collaborative team and experience a safe, diverse, and inclusive workplace with continuous learning and career growth opportunities.

**As a Receptionist/Admin Assistant, you will be**:

- Managing day-to-day reception duties and providing general administrative support
- Answering and directing phone calls, greeting visitors, and responding to general enquiries promptly
- Receiving and distributing all incoming mail, preparing outgoing mail, couriers, and delivery requests
- Handling meeting room booking requests
- Supporting meeting logistics, including boardroom setup, cleanup, and catering arrangements for meetings, activities, and training groups
- Assisting the administrative team with logistics for special events and teambuilding activities
- Coordinating and arranging cakes, flowers, or gifts for birthday recognitions, corporate programs, or other occasions
- Assisting with corporate travel bookings
- Reconciling monthly credit card expenses and petty cash
- Ordering, tracking, and managing office supplies, stationery, and corporate-branded items
- Monitoring kitchen supplies, keeping the kitchen stocked and tidy, and repurchasing supplies when necessary
- Maintaining and updating staff directories as needed
- Handling building and maintenance requests
- Performing additional general administrative duties as assigned

**We’d love to hear from you if you**:

- Have a friendly and positive attitude both in person and virtually
- Are intuitive, organized, and pay strong attention to detail
- Excel at multitasking, taking initiative, managing priorities, and meeting deadlines with mínimal supervision
- Bring a sense of humour that adds to a positive work environment
- React swiftly while maintaining composure under pressure
- Are proficient in MS Office (Outlook, Teams, OneNote, SharePoint, Word, PowerPoint, and Excel)
- Show a keen interest in and familiarity with social media platforms

**To qualify for this role, you must**:

- Have a minimum of 2 years direct experience providing administrative support in an office environment
- Possess strong interpersonal skills, thrive in a team environment, and demonstrate collaboration
- Communicate effectively, both verbally and in writing
- Show strong data analytics skills, including proficiency with MS Office tools (Word, PowerPoint, Excel)
- Are flexible to accommodate occasional early meetings

We work hard to cultivate a culture of supportive learning and knowledge exchange within our offices and at our client sites. If you want to become an RLGer and join a collaborative team that encourages personal and professional growth, understands the importance of work-life balance, and makes positive, impactful changes for clients, you’ve come to the right place.