Lead Coordinator, Research and Program Support

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
N/A

**Job Family**:
Research and Program Support

**# of Open Positions**:
1

**Faculty/Service - Department**:
ASU, Operations/Administrative Support Sector

**Campus**:
Roger Guindon Hall

**Union Affiliation**:
SSUO

**Date Posted**:
November 11, 2024

**Applications must be received **BEFORE**:
November 22, 2024

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 09

**Salary Range**:
$69,478.00 - $87,764.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position Purpose**:
**Specific Accountabilities**:

- ** Project Coordination**: Performs a variety of project related functions related to the delivery of a program in the context of a service, academic, community or research environment. Manages multiple projects, including all operational activities around project delivery efficiently. Troubleshoots unanticipated complications within the scope of program execution and implements creative solutions to ensure operational continuity. Evaluate and adjust activities based on feedback from participants and stakeholders. Maintains accurate records for key historical data, program metrics, and reporting to internal and external stakeholders.
- ** Researcher support**: Act as a liaison between the department and the Faculty Research Office regarding research development and research administrative supports, policies and procedures. Update and maintain resource material and provide links to new and current faculty members in relation to various services and points of contact within and outside the Faculty of Medicine.
- Provides support to principal investigators and their staff which directly contributes to the success of grant submissions. This includes but is not limited to developing, coordinating and updating researcher and collaborator CVs, supporting the organization of group meetings, and processing of RE forms.
- Provides support to principal investigators and their staff in the post-award execution of funded team research initiatives, training grants and other types of research initiatives. Responsible for coordinating workshops, all logistics involved for various meeting planning and multiple events. Analyzes budget and expenditures for research programs, prepares financial reimbursement forms and reconciles reports for research funds. Organize and coordinate mentoring committees to support researcher career trajectories. Take minutes as required.
- ** Communication**: Proactively works to build a positive image, increase reputation and awareness of the activities of the department. Advance the visibility of faculty research results, publications, conference presentations. Responsible for creating and circulating the successes of faculty members, students, and staff as well as upcoming events through various communication forums (webpages, newsletters, special announcements, and social media). Ensures material is presented in a way that is accessible to a variety of audiences and coordinates improvements to maximize the effectiveness of available tools. Updates and maintains websites including faculty profile pages for multiple departments/schools within Basic Sciences. Ensures that websites and internal communications are bilingual and accessible. Ensure notices about research funding opportunities are disseminated to members. Collaborates with Faculty and University and communications teams in updating content to the web, social media and other platforms, while ensuring that University guidelines are respected.
- Responsible for organizing logistics for various seminars, symposiums and networking events in relevant departments. This includes disseminating information about presentations (announcements and TV screen slides).
- ** Academic Onboarding**: Acts as a main point of contact for onboarding of new recruits, liaising with key partners (e.g., Recruit, Chair, Research Office, HR, medfaci, medpurch, medsafety, etc.) to ensure that space, accounts, equipment, training and other supports are coordinated to support rapid establishment of new Faculty members and research teams. Create, update and provide onboarding resource materials. Work closely with Facilities and the Common Equipment Technical Core (CETC) to provide support in relation to laboratory set-up. This includes supporting the CETC in relation to decommissioning laboratories to make room for new recruits.
- ** Activity and Event Registration**: Provide support in registration logistics related to ongoing participation in departmental ev