Office Coordinator

**Do you thrive in a driven, fast-paced work environment? Are you wanting to direct, support, and grow a department that will contribute to the company's overall success?**: - **Do you take pride in details and going above and beyond in all that you do? Are you creative and always thinking of new ideas to improve current processes?**: - **Do you like to help and support people?** We are looking for a high performing Office Coordinator to lead and motivate an engaged team while being an expert in all administrative tasks We are a very change-oriented "without limits" type of company that always strives for excellence while growing our innovative ideas to advance the company.DUTIES & RESPONSIBILITIES - Manage the office administration team and internal financials. - You need to keep strong relations with clients, vendors and contractors. - The admin department needs to constantly ease the administrative workload, workload of our managers and supervisors so that they can focus on field production. General list of admin team responsibilities: - Finance (AP, AR, Payroll, Month End, Year End etc.) - Client Admin - Contract administration - Operations - Internal tracking systems - Scheduling - Internal mail - IT management (with external contractor) - Phone management - Internal reporting (sales, profitability, reporting) - General Admin - Reception - General office cleaning - Tidying - Supply ordering QUALIFICATIONS - Previous administrative experience - Post-secondary education (e.g. BBA, BCom) - Punctual, trustworthy, and reliable - Flexible and adaptable - Excellent interpersonal, written, and verbal English communication skills - Strong business correspondence writing skills - Ability to multi task and work in a fast-paced environment, and deliver timely results - Positive and professional team attitude - Ability to maintain confidentiality - Impeccable attention to detail and time management/organizational skills - Leadership and customer service experience an asset - Strong proficiency in MS Office Suite (MS Word, Excel, PowerPoint, Outlook) - Sage accounting software experience is an asset WORKING CONDITIONS - Work Hours: This position is a full time position. Our business hours are 8:00am to 5:00pm. You would be required to put in extra hours depending on work load and also to attend off hours work events/meetings. You also would be expected to attend our weekly Monday Morning Meeting which starts at 7:00am (coordinators/managers are expected to be there at 6:30). 40 hour work weeks would not be the norm. - Vacation Pay: Your vacation pay would start at 4%. Vacation booking would coincide with the Coordinator & Managers Vacation Policy. WHY PARA SPACE? - All-Inclusive Staff Social Events - SWAG/Prize Giveaways - Education Sponsorship - Free In-House Seminar Program - Extended Health Care - Dental care - Vision care - Travel insurance - Registered Retirement Savings Plan (RRSP) - Employee Assistance Program - Counselling services - Online Discounts OUR STORY Since August 1, 1979 Para Space has been an award-winning leader in the Canadian landscape industry. We have been built on care for those we work for and those who work here. Our company has always provided progressive landscape maintenance programs, along with contemporary designs, installations, and ecologically conscious plant health care. We have been able to grow our operation through hard work, efficiency, innovation, and by enhancing the wellbeing of our employees. OUR MISSION - Enhancing the environment with reliable, high quality landscape services. - Cultivating lasting relationships with our clients and team. - Leading our industry with integrity and innovation. OUR VISION - Being recognized as the best and getting there with the best. INDLP