Project Coordinator

**Job Summary** Are you a passionate individual and team player who loves planning, client communication, meeting deadlines, and schedulining? An important member of the Project Management department, the Project Coordinator manages project related details and processes, support all workflows, as well as manages critical dates and milestones to drive CCW’s “Perfect Release." **Responsibilities** - Actively participate in _New Project Notification_ (NPN) meetings and support department projects. - Assign all “swap and approve” project materials (finish codes) into _Innergy_ ERP system. - Identify long lead time materials, offer potential substitutions as cost savings, and minimize any potential project delays that will influence CCW’s “Perfect Release”. - Accurately solicit and manage all required appliance and hardware specifications to advance drafting workflow. - Manage the submission of control samples and shop drawings while tracking associated approvals. - Move work orders to accommodate current steps in workflow, holding internal/external clients accountable to scheduled workflow dates to achieve the “Perfect Release”. - Solicit _Request for Proposa_ls (RFPs) for specialty buyout materials and project subcontractors and prepare a summary for appropriate review/approval by the applicable manager. - Prepare contract documents for subcontractors and create purchase orders for all specialty buyout materials and applicable _Subcontract Change Orders_ (SCOs) that have been approved by the Project Manager (PM). - Manage/update all subcontractors’ WSIB, General Liability Insurance, and Form 1000. - Monitor and manage all shipping dates based on PM schedule and sequence of millwork delivered to site, ensuring they are aligned with scheduled installation teams. - Create Accounts Payable (AP) packages and consult with appropriate departments’ leads to review and provide recommendation for payment. Present all AP packages to the Director of Operations for final approval. - Track all associated payments/progress draws through to project completion. - Attend weekly production meetings, support current project milestones, and present information to team while tracking monthly throughput and “Perfect Release” criteria. - Based on project schedule and critical date provided by PM, confirm site readiness with ownership group (site representative) and coordinate with the Field Operations team to secure the required site dimensions and advance the workflow step. - Collaborate with the Purchasing & Material Analyst to verify that project materials have been received to support Work Orders (WO) being released to production. - Process all paperwork/printing required to support production drawings and Work Orders/Work Requisitions to the Production Team. **Qualifications** - Excellent verbal and written communication skills - Experience with Millwork manufacturing an asset - Post-Secondary diploma/degree in Construction Management, or a related field, an asset, but not required - Ability to work and focus on multiple projects in a fast-paced environment with an upbeat attitude - Dynamic and exceptional communication skills, with the ability to maintain positive relations with peers, clients and internal resources - Organized, self-disciplined, and capable of evaluating the weekly workload and obtaining cooperation from other departments - Ability to thrive independently and take initiative - Experience with Microsoft Office, with a strong focus on Excel, Word, and Adobe Acrobat - Ability to read and understand shop drawings/blueprints an asset Join our team as a Project Coordinator where your expertise will contribute significantly to the success of our projects **Job Types**: Full-time, Permanent **Benefits**: - Company events - Dental care - Extended health care - On-site parking Flexible language requirement: - French not required Schedule: - Monday to Friday Work Location: In person