Secretary

Location/Lieu: North Bay

Position / Poste: Secretary - Full Time

**Duties/Fonctions**:
The Secretary is responsible for providing a wide range of administrative support for the Employment Services (ES)
department including but not limited to:

- Performing a wide variety of administrative duties including but not limited to responding to internal and

external requests for information; reviewing and sorting incoming mail; assisting in the preparation and
distribution of departmental reports, scheduling meetings; conducting research and assembling /
summarizing information for special projects and reports
- Responsible for answering the telephone, directing calls and messages
- Responsible for reception; meeting/greeting visitors to the office
- Assisting with local marketing initiatives
- Maintain signage/information boards/policy binders
- Coordinate courier and mail activities
- Creating and/or drafting memoranda, correspondence, reports, agreements, presentations, forms, and

other documents using Microsoft Office and Adobe software products; proofreading and checking for
accuracy, completeness and compliance with organizational standards, policies and procedures; ensuring
reports and documents for signature are accurate and complete
- Organizing meetings which includes serving as the recording secretary
- Responsible for managing files in a case management system, and processing invoices
- As directed, assisting, and providing backup to other administrative staff in the organization

**Qualifications/Compétences requises**:

- A degree or diploma in a related field
- Minimum 1 year of related administrative support experience in a high-volume, large company environment
- Experience establishing and maintaining highly effective working relationships with all levels of staff
- Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the

utmost professionalism
- Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple

projects with limited guidance and ambiguity
- Flexibility, ability to operate effectively and with composure under pressure and within time constraints
- Skilled in executive-level verbal and written correspondence
- Strong working knowledge of Microsoft Word, Excel, PowerPoint and the ability to learn a case

management system
- Sensitivity to issues/barriers experienced by persons with disabilities

Name: Miriam Braithwaite
Position: Regional Employment Services Manager

March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated
against COVID-19 by receiving all doses of a vaccine approved by Health Canada at least 14 days prior to the
commencement of their employment, or as otherwise recommended by public health authorities. We will provide
reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of
any other protected ground, as required under applicant human rights legislation.

March of Dimes Canada is committed to a workforce that is reflective of the diverse populations that we serve. We
Ontarians with Disabilities Act (AODA), and accessibility standards across Canada, March of Dimes Canada will
provide accommodations to job applicants with disabilities throughout the recruitment process. If you require any
accommodations, please notify us and we will work with you to meet your needs. We are committed to a selection
process and work environment that is inclusive, equitable and accessible.

**Job Types**: Full-time, Permanent

Work Location: One location