Receptionist/administration

2 weeks ago

Vancouver, Canada Domus Legis Holdings Ltd. Full time

Domus Legis Holdings is looking to hire a full-time receptionist/ administrative assistant to start as soon as possible.

We are a shared floor space located conveniently downtown with easy access to transit; we house multiple law firms specializing in varying fields of law. You will be receptionist for the floor, while also working for Mr. LeBlanc’s Personal Injury law firm, LeBlanc Law Corporation.

Your responsibilities for Domus will include:

- Answering the phone for multiple law firms
- Maintaining and keeping track of office and kitchen supplies stock
- Maintaining a tidy, organized, and sanitized reception area
- Maintaining and organizing both electronic and physical filing systems
- Maintaining a Google Calendar for Boardroom booking purposes
- Greeting clients, informing lawyers that said client(s) have arrived
- Setting up incoming and outgoing couriers as needed
- Distributing incoming mail, courier deliveries, and packages as needed
- Communicating with the bookkeeper regarding Domus Legis invoices, payments, etc.
- Communicating with various different businesses as needed; water, coffee, office supplies deliveries, etc.
- Collecting, stamping, and sending out outgoing mail
- Keeping track of and processing rent cheques on a monthly basis
- Running errands as needed; bank, petty cash supply runs, taking registered mail to the post office, etc.
- Brewing coffee; unloading, loading & starting the dishwasher; wiping down surfaces; cleaning out & wiping down the fridge; etc.
- Fixing or finding solutions to any and all problems that arise throughout the day

Your responsibilities for LeBlanc will include:

- Running errands as needed; bank, petty cash supply runs, registry, etc.
- Maintaining and organizing both electronic and physical filing systems; creating filing systems
- Processing records, reports, schedule of special damages receipts/ invoices, and disbursements on client files
- Prepare payment letters for LeBlanc invoices; write payment cheques via PC Law as needed
- Stripping and closing client files
- Preparing legal documents as required

**Experience**:

- Minimum of one year of experience as a Administrative Assistant/Receptionist or a graduate of an Administrative Assistant program.

Pay starts $35,000 - $40,000 per year, based on experience, with a review after three months. Once probation is passed, you will also receive benefits (medical, dental, vision, etc.

Domus Legis Holdings Ltd. is looking to hire a full-time receptionist/ administrative assistant to start as soon as possible.

**Salary**: $35,000.00-$40,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V6Z 2K8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person

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