Project Coordinator

**Position Summary**

Seabird Island is committed to building a strong, inclusive workforce that supports the health, growth, and
well-being of our community. We are dedicated to creating a culturally safe and inclusive environment that
respects and values Indigenous knowledge, traditions, and ways of being. We are seeking a Project
Coordinator to join our team, working collaboratively to enhance the planning and delivery of capital and
construction projects that serve the Seabird Island community.

Reporting to the Senior Projects Manager and working closely with the Construction Manager, the Project
Coordinator supports the coordination of project schedules, documentation, tendering, and communication
among departments, contractors, and funding partners. This role ensures projects are organized, compliant,
and completed efficiently while upholding Seabird Island’s cultural, quality, and safety standards. The Project
Coordinator may also manage smaller projects independently and support community engagement
throughout project delivery.

**This is a Full-time term contract position with an end date of March 31, 2027.**

**Work that matters**

Sq'éwqel (Seabird Island Band) is located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver. We are dedicated to fostering a vibrant and resilient community. Our work spans a diverse range of services including housing, education, health, wellness, early childhood development, community infrastructure, and cultural vitalization. By joining our team, you will be part of an organization that values First Nations knowledge, promotes self-advocacy, and strives to create a holistic and culturally safe environment for all community members.

**Become a part of our team and help us continue making meaningful impacts every day.**

**What you'll do**

**Project Coordination**
- Support the Senior Projects Manager and Construction Manager in all phases of project delivery, from
initiation through planning, execution, and close-out.
- Coordinate project schedules, monitor milestones, and ensure deliverables are completed on time
and within budget.
- Manage project documentation, including contracts, submittals, change orders, RFIs, progress billings,
and meeting records.
- Maintain up-to-date tracking logs such as RFI registers, submittals, site instructions, and shop
drawings to ensure organized and accessible records.
- Assist with the preparation and distribution of meeting agendas, minutes, and project progress
reports.
- Track and reconcile project costs, assist with progress claims, and support financial reporting and
budget monitoring.
- Monitor project performance, identify areas for improvement, and support compliance with Seabird
Island’s safety, quality, and schedule requirements.

**Tendering and Estimating Support**
- Assist the Estimator and project team in the preparation of bids, tender submissions, and pricing
documentation.
- Review tender documents, drawings, and specifications to confirm project scope and identify risks or
discrepancies.
- Prepare and distribute bid invitations to trades and suppliers, compile quotations, and prepare
comparison summaries for review.
- Support the development of contracts, scopes of work, and procurement documentation for
subcontractors and suppliers.
- Maintain confidentiality and accuracy throughout the tendering process to ensure fairness and
compliance with Seabird Island policies.

**Communication and Reporting**
- Coordinate and participate in site and stakeholder meetings, ensuring accurate recording and timely
distribution of minutes and action items.
- Maintain effective communication among contractors, consultants, and internal departments to
promote collaboration and resolve project issues.
- Prepare and present regular project updates, progress summaries, and status reports to the Senior
Projects Manager.
- Ensure all project documentation, correspondence, and records are properly organized, up-to-date,
and archived according to Seabird Island’s record management standards.

**Administrative and Technical Support**
- Provide day-to-day administrative, technical, and logístical support to project teams throughout the
construction process.
- Maintain organized project files, correspondence, and documentation in accordance with Seabird
Island’s established procedures.
- Assist in preparing project close-out packages, including warranties, as-built drawings, deficiency lists,
and final inspection documentation.
- Contribute to continuous improvement by supporting process reviews, identifying risks, and assisting
in the implementation of improved project management practices.

**Other Duties**
- Additional responsibilities as needed to support the community and uphold our shared values.

**What you bring**

**Education and Experience**
- Post-secondary education in Construction Management, Civil Engineering, Architecture, or a related
field; an equivalent combination of education and re