Executive Administrative Assistant

**Who We Are**
- Wiser Projects_ is a growing community planning and development firm based on the traditional territories of the Lekwungen peoples, in Victoria, B.C, with nation-wide impact and a focus on Vancouver Island. We strive to bring our values-based practice of planning, policy analysis, and development to each of our projects and clients.

We are a woman-led organization with B-Corp status that aims to be transparent, supportive, and flexible in our work. We offer diverse services to public, non-profit, and First Nations clients that are aligned with our values of creating more inclusive and resilient communities. This can be translated as us supporting our client partners in whatever it takes to realize the vision of the project, while meeting community goals along the way. It also means we strive to create a supportive, peer-to-peer learning environment where we can all grow and meet professional and personal goals.

**Who You Are**

You understand what it means to be ‘competent, creative, and committed.’ You are also:

- Seeking a collaborative, positive, innovative work environment
- Seeking to put your organizational, executive skills to advance social change
- Someone who understands the sensitivities and opportunities of non-profit, public, and Indigenous community’s needs

**Primary Objectives**

This role seeks an experienced executive assistant to support the Founding Principal of Wiser, alongside some of our office administrative needs. This role will be responsible for setting the leader up for success to execute their diverse, challenging and community-oriented mandate and includes:
**1. Administrative Support (approximately 50%)**
- Support internal and external financial processes and goals (project and administrative) such as expense claims
- Support office organizational needs, supplies, contractors, and landlord/tenant needs for a 6-person office space and 10 person overall staff
- Basic legal knowledge (e.g. reviewing contracts or coordinating with legal teams) is an asset
- Writing and research related to personal and professional correspondence
- Potential for social media, print media, and other communications support
- Presentation, report reviews, quality control, copy editing as needed.

**2. Executive Support (approximately 50%)**
- Providing comprehensive administrative support to the Founding Principal, including calendar management, meeting coordination, correspondence, and document preparation
- Serving as a primary contact, managing communications and ensuring a smooth workflow for daily operations
- Coordinating travel for Founding Principal and other staff
- Liaising with internal teams and external contacts to prioritize leadership time, personal and professional
- Anticipating needs and proactively addressing challenges before they arise.

**Desired Attributes & Competencies**
- Ability to provide hospitality and kindness in serving others
- Ability to work under pressure and exercise good judgment in a variety of situations
- Excellent time management skills and ability to work independently and in teams
- Outstanding organizational and time management skills
- Results-oriented with the ability to interpret and effectively manage multiple and competing priorities and timelines
- Ability to work professionally, effectively, and non-judgmentally with a broad range of personalities, needs, cultures and abilities
- Demonstrate proactive approaches to problem-solving with strong decision-making capability
- Ability to handle change, exercising flexibility with plans evolving and changing direction
- Ability to demonstrate strong written and verbal communication skills
- Ability to handle confidential information with discretion

**Experience and Knowledge**
- Proven experience in an executive assistant, office administrator or personal assistant role for minimum five (5) years
- Related post-secondary education is preferred
- Financial acumen is required with a proven ability to maintain personal budgets, banking, and accounts payables for personal accounts
- Tech savvy with strong proficiency in MS Office and Office 365, and a desire to utilize the latest office technologies to improve efficiencies
- A vehicle and current driver’s license is required

**What We Offer**
- 35-hour work weeks with a flexible start date
- Business hours are 8-5 with flexibility within individual schedules and needs
- Approximately 4 days of work a week to be undertaken at our office and up to one day remote
- Annual cost of living increase and wage review
- Annual bonus opportunity based on performance
- All hardware and software
- 3 weeks paid vacation/ year, which includes annual office closure between Christmas and New Years’
- Monthly flex days after one year of employment
- RRSP matching program after one year of employment
- Health, wellness and professional development contributions

Pay: $30.00-$45.00 per hour

Expected hours: 32 - 40 per week

Additional pay:

- Bonus pay

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