Reception/office Administrator

5 days ago

Shawnigan Lake, Canada Heavy Metal Marine Ltd. Full time

Heavy Metal Marine is a marine general contracting company servicing all of British Columbia. We work in marine construction, foundation and bridge installations, with a focus on pile driving and drilling. Our team is passionate, committed, and dedicated to delivering exceptional projects and services. We pride ourselves on providing a challenging and inspiring work environment.

We are seeking a dynamic and organized individual to join our team as **Reception/Office Administrator** in **Malahat, BC**. This regular, full-time position is scheduled in person Monday to Friday from 7:30am - 4:00pm.

Responsibilities of this role include:

- Reception, answer phone calls and general inquiries, communicate with customers, assist with billet sales orders, schedule couriers and deliveries, book appointments, order supplies
- Assist management team with administrative tasks including tender packages, track tenders, book hotels, compile site binders, request insurance and bond certificates
- Miscellaneous office and administrative support as needed

Qualifications:

- Minimum one year office experience
- Experience with Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
- Able to multi-task, be flexible and organized
- Able to work in a fast-paced environment
- Excellent time management skills, ability to meet deadlines
- Motivated, proactive and a self-starter
- Skilled in preparing documents and reports
- Work as part of a team, and carry out the duties of the position with independence
- Excellent interpersonal communication skills, ability to maintain good working relationships with customers and colleagues
- Located in Langford or Cowichan Valley, BC.
- Minimum one year construction experience
- Certificate in Office Administration, or equivalent an asset

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Extended health care

Ability to commute/relocate:

- Shawnigan Lake, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (required)
- Administrative: 1 year (required)

**Language**:

- English (required)

Work Location: In person

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