Administrative Assistant

5 days ago

Williams Lake, Canada AAA Hotels Ltd. Full time

**Duties and responsibilities**

We are currently hiring an Administrative Assistant at our hotel. This is a permanent and full-time position.

**Position**:Administrative Assistant**

**Duties and responsibilities**
- Manage administrative duties on a day to day basis and establish office procedures for smooth operation in the company.
- Oversee reception, faxing, photocopying, courier packages.
- Greet internal personnel / external clients, respond to inquiries and directed to appropriate resources.
- Order general office supplies and maintain office equipment.
- Design and maintain filing, distribution and archive systems for a variety of records and files such as correspondence, reports and employees personnel files by methods such as indexing binders, creating and labelling files and filing information.
- Write and prepare presentations, brochures, quotations and invoices
- Maintain contact lists
- Prepare regularly scheduled reports
- Data entry on company system to keep all records
- Open, sort and distribute mails and incoming faxes.
- Schedule and coordinate meetings, appointments and travel arrangements for managers
- Prepare agendas and take minutes of meetings
- Organise events and conferences
- Data entry on company system
- Arrange travels and booking of hotels.
- Compile data for research works
- Provide support to staff and management
- Other administrative tasks

**Employment requirements**
- Secondary School
- 1 year of experience in a similar role
- Excellent organizational and multitasking abilities
- English language

**Wage**

$24.25 per hour

**Working hours per week**

40 hours

**Job Types**: Full-time, Permanent

**Salary**: $24.25 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Holidays
- Monday to Friday
- Night shift
- Weekend availability

Work Location: One location

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