Administrative Assistant

1 week ago


Thunder Bay, Canada Richardson Full time

At Richardson International, being truly invested is at the heart of everything we do. For over 165 years, Richardson has been dedicated to Canadian agriculture. Recognized as a global leader in agriculture and food processing, Richardson is one of Canada's Best Managed Companies with over 3,000 employees across Canada, the U.S., the U.K., and Europe. At Richardson, we are committed to enhancing our facilities and services and investing in our people and our communities.

Richardson operates port terminals from coast to coast across Canada and exports Canadian-grown grains and oilseeds to end-use markets in over 50 countries around the globe.

We currently have an opportunity for an Administrative Assistant at our Richardson Port Terminal located in Thunder Bay, ON. This position is responsible for providing confidential administrative support to management and operating departments and performing a variety of administrative functions. This is a part-time position requiring two days of work per week, with potential for additional hours during vacation coverage.

**Responsibilities**:
Efficiently close off work orders and preventive maintenance tasks within the maintenance/asset management system

Create purchase orders and work orders accurately

Oversee orientations and ensure compliance with regulations

Manage inventory of consumable goods

Prepare documents, reports, and presentations; maintain spreadsheets effectively

Organize documentation across departments

Maintain confidentiality of filing systems and employee records

Supervise janitorial staff

Coordinate special events

Provide support for communication and office equipment

Offer backup coverage for training, scheduling, payroll, and accounting tasks

**Qualifications**:
Administrative Certificate/Diploma or equivalent relevant education and/or experience.

Minimum of two years of administrative experience

Exceptional interpersonal skills, capable of effective interaction at all levels

Strong self-starter with adaptability to various situations and a team-oriented approach

Excellent communication and organizational skills with a keen attention to detail, capable of managing multiple tasks concurrently

Demonstrated willingness to undergo cross-training and acquire knowledge about our business

Outstanding organizational and communication abilities

**Asset**:
Previous experience in a grain or food handling environment

Previous experience working in a unionized environment

Knowledge of IFS assets management system

Knowledge of KRONOS payroll systems

Richardson International provides an excellent compensation package, training and career development opportunities.



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