Program Assistant

5 days ago

Toronto, Canada York University Full time

**Purpose**:
Under the direction of the Manager, Operations, the Program Assistant provides administrative and secretarial support to academic programs, Centres, and faculty at Osgoode Hall Law School including support for course work, research activities, events and preparing financial paperwork. This position is a front-line service provider to the faculty and students at the Law School providing excellent customer service. As a team member in the Office of the Executive Officer, the role also provides ongoing support to the Osgoode Hall Law School (OHLS) management team and special projects.

**Education**:
High School Diploma with some post-secondary courses in office administration, legal secretary/assistant, or a related area.

**Experience**:
Two (2) - three (3) years of recent related secretarial/administrative experience providing support to academic programs and faculty in a professional service high volume environment. Experience completing financial forms (e.g., Claims for reimbursements) and coordinating events. Working experience using a Learning Management System (e.g., eClass).

**Skills**:
Demonstrated ability to work courteously and effectively with people.
Ability to obtain and provide information in a clear and concise manner.
Exercises excellent organizational skills, including ability to work effectively under pressure of high volume. demonstrated ability to set priorities and meet deadlines.
Demonstrated ability to work independently and as an effective member of team.
Effective oral and written communication skills.
Good judgement and initiative. demonstrated effectiveness in attending to details. tact and diplomacy essential. and ability to maintain confidentiality.Technical.

**Skills**:Intermediate skills in Microsoft Word, Excel, PowerPoint, and Databases.
Database skills, Adobe, electronic software (e.g., Machforms, Doodle).
Effective understanding and reading of financial reports.
Intermediate knowledge in eClass or similar learning management system, Concur.

**Additional Notes**:
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**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.**

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**We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.**

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**PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

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