Legal Administrative Support

2 weeks ago

Barrie, Canada M Group of Companies Full time

At The M Group of Companies, we believe in creating strong communities by investing in people, places, and potential. As a diversified real estate and property management organization, we’re proud to foster a workplace where integrity, support, and meaningful impact thrive.

When you join our team, you become part of a dependable group of professionals who care deeply about the work we do and the communities we serve. We’re committed to your growth and well-being, offering a collaborative environment that values respect, steady leadership, and doing the right thing together.

Whether you’re building your career or bringing years of experience, we invite you to grow with us and help shape the future of property, people, and possibility.

We are seeking a detail-oriented, proactive, and organized Law Clerk to provide essential administrative and legal support within our growing in-house legal department. This role is instrumental in supporting operational efficiency and enabling our legal team to scale by handling documentation, tracking billing, managing legal communications, and supporting tribunal and court processes.

What You’ll Do
- Support monthly and quarterly legal billing and internal invoice tracking
- Maintain electronic and physical legal files
- Prepare and submit tribunal and court forms (e.g., Notices to End Tenancy, Certificates of Service)
- Track deadlines, hearings, and case activities in legal calendars and trackers
- Coordinate intake of incident reports, insurance documents, and service certificates
- Draft routine communications on behalf of the Paralegal
- Support documentation for insurance claims and hearing packages
- Maintain legal templates and support process improvement
- Liaise with internal teams including Property Management and Accounting
- Provide general administrative duties (filing, scanning, docket tracking, etc.)

What You Bring

**Education**:

- Diploma in Legal Office Administration, Law Clerk, or related field

Experience & Knowledge:

- Familiarity with Ontario Landlord and Tenant Board and Small Claims Court procedures
- Experience preparing legal correspondence and managing case documentation
- Understanding of billing processes and spreadsheet management

**Skills**:

- Advanced document formatting and data entry
- Strong time management and organizational skills
- Proficiency in MS Office (Word, Excel, Outlook)
- Comfortable learning new platforms (e.g., Yardi, legal portals)

Why Work With Us?
- Comprehensive Benefit Package
- Meaningful work contributing to community development
- Opportunity to help shape a growing legal department
- Supportive leadership and collaborative culture
- Hybrid work flexibility (upon demonstrated reliability

Location: Barrie, Ontario
Department: Legal
Reports To: In-House Paralegal
- AODA_
- Use of AI_

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