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Accounting Clerk/administrative Assistant

2 weeks ago

St Catharines, Canada King's Court Estate Winery Ltd Full time

Principal Responsibilities:
1. General administrative duties:

- answering and directing phone calls
- Update Outlook calendar for both the company and General Manager,
- Provide a general administrative support to General Manager, facility managers and supervisors for various day to day issues as they arise.
- Support with the preparation of reports, correspondence and memos, as well as the creation of forms and templates.
- Keep the office in a tidy appearance, preparing for daily needs (copier paper, sign in/out binder)

2. Inventory:

- Track wine inventory and record in propriety software systems.

3. Accounts Payable:

- Receiving invoices and preparing them for payment
- Code, total, batch, enter, verify and reconcile the accounts payable transactions;
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts by analyzing invoice/expense reports; recording entries.
- Preparing cheques; resolving purchase order, contract, invoice, or payment discrepancies
- Maintains accounting ledgers
- Assistance with data entry and document management.
- Updating changing client and employee information
- Preparing all government documents and forms as per regulatory requirements (HST, CRA, LCBO, MoF, etc.)
- Produce financial statements on a scheduled or as needed basis (trial balance, income statement, balance sheet) cash flow report, delinquent accounts report, and weekly payables reports, etc.)
- Creating shipping labels and documentation for shipments.
- Prepare period or cost statements or reports
- Other duties as required

4. Education and Experience:

- Good knowledge of bookkeeping practices and accounting principles and procedures
- Good knowledge of relevant legislation and regulatory requirements
- Post-secondary education in Accounting or equalivant degree;
- Great people skills, friendly and well-organized;
- Must have experience working with Microsoft Office Suite of programs with a strong focus on Excel.
- General knowledge of data entry functions.
- Strong problem-solving skills, mathematically inclined;
- Must have exceptional English communication skills (verbal and written).
- Confident in skills to work with mínimal supervision.
- Wine industry experience an asset.

Other Important Qualifications:

- Good planning and organizing skills
- Strong initiative, self-starter, able to think and act independently as required
- Confidentiality
- Numeracy
- Strong customer service and troubleshooting skills
- Able to work with mínimal supervision
- Able to work well under pressure
- Strong attention to detail
- Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times
- Strong work ethic and positive team attitude
- Ability to adapt to changing daily needs of the organization

**Job Types**: Permanent, Part-time

**Salary**: $21.50-$23.00 per hour

Expected hours: 20 per week

**Benefits**:

- Store discount

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Morning shift
- No weekends

Ability to commute/relocate:

- St. Catharines, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- quickbooks manufacturing edition: 3 years (required)

Work Location: In person