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Administrative Assistant
2 weeks ago
Salary: **The Opportunity**: *** Key Responsibilities**:Administration** - Supporting onboarding and offboarding processes. - Support HR team with administration needs. - Contribute to the preparation and distribution of reports, presentations, and other documents. - Collaborate closely with internal stakeholders to facilitate effective internal communications and uphold company goals and values. - Assist in coordinating company-wide meetings, internal events, and developmental activities. - Managing a budget and support cost stewardship. - Offer general administrative support, including document photocopying and scanning. - Actively participate as a member in the Euna Culture Club, known as "The Eunity Crew." - Other ad-hoc administration duties as needed **Facilities Management** - Oversee day-to-day office operations, including maintenance and repairs. - Manage relationships with vendors and suppliers to ensure the office is well-stocked with essential supplies, snacks, and coffee to support employee productivity. - Maintain office cleanliness and orderliness. - Coordinate and support departmental programs, including meetings, workshops, special projects, and events. **Health & Safety** - Ensure office facilities adhere to safety regulations, including local fire codes and other applicable laws, and effectively communicate the organization's safety policies. - Participate in the Joint Health & Safety Committee, organizing inspections, audits, and training to ensure compliance with safety standards and laws. **Qualifications**: - A post-secondary diploma or equivalent education. - Minimum of 2 years of relevant experience as an Administration Assistant or in a similar administrative role. - Previous experience in supporting multiple departments an asset. - Strong attention to detail and effective problem-solving skills. - Exceptional communication and interpersonal abilities. - Capability to work both independently and collaboratively. - A strong customer focus and dedication to providing excellent service. - A sense of urgency, exceptional organizational skills, and the ability to multitask effectively in a fast-paced environment. - First Aid certification or willingness to obtain certification is a plus. - Capable of lifting at least 50 lbs. - Manual dexterity necessary to operate computers and peripherals. **Employment Duration** This position will be an 18 month contract covering a maternity leave. **Location** **This position will be on site in our Oakville, Ontario office.** **What It's Like to Work at Euna Solutions** At Euna Solutions, we carefully foster a work environment where employees have a safe space for creative and intellectual freedom, and the opportunity to work cross-functionally. We offer a dynamic environment with considerable opportunity for professional growth and advancement. **About Euna Solutions** Euna Solutions is a leading provider of purpose-built, cloud-based solutions that power critical administrative functions and financial operations for the public sector. Formerly GTY Technology, Euna Solutions offers easy-to-use solutions for procurement, payments, grant management, budgeting, permitting and K-12 administration that are proven to increase operational efficiency, transparency, collaboration, and compliance. Euna Solutions is a trusted partner to more than 2,000 government and public sector organizations across North America, empowering digital transformation and streamlining business processes through a relationship
