Leasing Administrator

1 week ago

Concord, Canada Milestone Group Full time

**About Us**:
Milestone Group is a small, hands-on team of dedicated real estate professionals specializing in retail, office, and industrial assets across North America. We pride ourselves on delivering exceptional value to our tenants, investors, and partners. With a results driven culture, we work collaboratively, managing an established portfolio of commercial tenants. We are seeking a talented **Leasing Administrator** to join our organization and play a critical role in managing and maintaining lease data integrity.

**Position Summary**:
We are seeking a highly organized and detail-oriented **Leasing Administrator** with proven experience in **commercial real estate leasing** and **expert-level proficiency in Yardi Voyager**. This role will be responsible for abstracting and managing lease documents, maintaining lease data within Yardi, and supporting the leasing team to ensure accuracy, compliance, and efficiency across the portfolio.

**Key Responsibilities**:

- Abstract and enter lease terms, critical dates, and financial details into Yardi Voyager
- Maintain lease data integrity, updates, and year-end reconciliations across multiple commercial properties
- Generate and review lease-related reports for internal teams and senior management
- Coordinate lease execution, tracking, and document management
- Ensure lease compliance with critical terms, options, rent escalations, and tenant obligations
- Support property managers with lease-related inquiries
- Monitor and track renewals, amendments, terminations, and other key events
- Assist with annual budgeting and rent roll verification
- Conduct periodic audits of lease data for accuracy and completeness
- Other duties as assigned

**Requirements**:

- **4+ years of experience** in lease administration within the **commercial real estate** industry
- **Advanced knowledge of Yardi Voyager** (required)
- Solid understanding of lease language, legal terms, and commercial leasing structures
- Strong English communication (written and verbal) and excellent organizational skills
- Detail-oriented with strong analytical and problem-solving abilities
- Proficient in Microsoft Excel, Microsoft Office and other standard business tools
- Ability to manage multiple priorities in a fast-paced environment and prioritize tasks to efficiently meet the needs of the business
- Team Player - can work effectively with colleagues and associates to achieve a common goal

**Preferred Qualifications**:

- Experience working with a portfolio of retail, office, or industrial assets
- Exposure to CAM reconciliations, operating expense audits, and tenant billing
- Law Clerk experience or Real Estate license (a plus, but not required)
- Previous property management experience is an asset

**Benefits**:

- Competitive salary and performance-based bonuses
- Paid time off and holidays
- Career growth opportunities
- Supportive and collaborative team environment

**Benefits**:

- Extended health care
- Profit sharing

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Property leasing: 4 years (preferred)

Work Location: In person

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