Legal Assistant

7 days ago

Etobicoke, Canada Metro Full time

**Position Title**: Legal Assistant

**Requisition ID**: 43310

**Career Group (ADSP)**: Administrative

**Division**: Nat - Affaires juridiques (80069744)

**Department**: Legal Services

**Work Location**: METRO ON - 5559 DUNDAS STREET W (#A-DUND)

**Province**: Canada : Ontario

**Position Type**: Permanent

**Joining our team has its advantages**
- Flexible schedule to promote work/life balance
- Telecommuting in hybrid mode (currently 3 days a week required in-office)
- Group insurance from the first day for permanent hire
- Very competitive pension plan
- Generous holiday policy
- Personal days
- Employee Assistance Program
- Free parking
- Opportunity for professional development

**SUMMARY**:
The incumbent is responsible for providing administrative/clerical support to a Legal Team in the Legal Services Department. The Legal Assistant is also responsible for managing outside counsel invoice payments, payroll processing and, where needed, Department calendars.

**SPECIFIC RESPONSIBILITIES**:

- Provide legal secretarial and administrative support to a Legal Team, including confidential correspondence, and general support to all the members of the Legal Services Department
- Open, close and update all real estate files in accordance with an established system and perform all aspects of file administration
- Responsible for maintaining and updating real estate related charts
- Under supervision of a lawyer in the department, prepare and process lease related documentation, including estoppel certificates and non-disturbance agreements
- Open and close legal files (electronic and paper) in accordance with an established system and perform all aspects of file administration
- Draft and prepare basic correspondence and other documents for professional approval/signature using precedents
- Track contract executions and renewals
- Track litigation and tribunal milestones; assist with preparation of litigation/tribunal material using templates
- Prepare and distribute various reports as necessary
- Prepare presentation materials utilizing PowerPoint or other presentation software
- Manage legal invoice payments, including approvals, tracking and processing invoices for payment by Accounting
- Coordinate and attend meetings, as required, take minutes and follow up with internal and external parties on behalf of the legal team
- Where necessary, make necessary arrangements for internal and external meetings including room reservations, refreshments, and audio/visual equipment
- Arrange travel and accommodations as required
- Other duties as assigned.

**QUALIFICATIONS**:

- College diploma
- 2 - 3 years of previous work experience in a similar role. Litigation or real estate support would be an asset
- Advanced computer skills with Microsoft Office Suite
- Excellent written and verbal English communication skills (in French would be an asset)

**RELATIONSHIPS**:
Office; Distribution Centres; Stores; Pharmacies; Montreal Legal Team; Vendors/Suppliers; Outside legal counsel; law firm account representatives; tribunal and court representatives

**_ The responsibilities and relationships assigned to this role may change as is necessary to achieve Metro's business objectives._**

**_We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you._

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