Construction Administrator

ABOUT US Almost million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources. WHAT WE OFFER Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls. Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions. Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations. Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation. Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership. ABOUT THE ROLE Reporting to the Project Manager, Housing Services is responsible for the administration of construction contracts for housing facilities owned and managed by Housing York Inc., the facilities owned and managed by the Region, assigned emergency housing and related infrastructure; ensuring due diligence and compliance with plans, specifications, regulatory, legislative and environmental requirements during construction; performing financial administration activities, including preparation of contract payment certificates and final payments to Contractors; participating in project planning and detailed design phases to ensure contract constructability; assisting in the prevention of construction claims; and acting as an on-site representative and coordinating with contractors, consultants and the public to administer and fully document all activities during housing construction contracts. WHAT YOU'LL BE DOING Participates and provides input in project scoping, information gathering, project kick off meeting, preparation and review of baseline, periodic updates to the project schedules and budgets. Participates and provides input during all phases of the project including building condition and land development studies, identification, evaluation and selection of alternative solutions and preliminary design concepts. Reviews and evaluates constructability of proposed alternatives including staged construction, environmental constraints, etc. Administers complex construction projects including supervision of external consultants, traffic safety, public communications/relations and ensuring due diligence to meet environmental compliance including ensuring erosion and sedimentation controls are maintained as required, specialist environmental inspectors are present as required and permit conditions are satisfied, in accordance with contract documents, agreements, permits/approvals and legislation. Performs financial administration and tracking activities related to the construction phases of the project including tracking of budget, preparation of payment certificates, purchase orders, monitoring and documenting expenditures, contract revisions and actual/potential cost over-runs and completion of variance reports subject to approval by the Senior/Project Manager. Ensures contractors are aware of specific work details applicable to individual properties on the project and that they are carried out to the satisfaction of the Region in accordance with the signed agreements between the Region and the owners/residents. Maintains complete and accurate written and photographic documentation, including daily reporting of work completed, tracking of materials used, measurements taken, diaries, as built drawings etc., and prepares weekly report of working days in order to assess liquidated damages. Researches previous construction projects and provides analysis on relevant data pertaining to new construction project for the Manager/Project Manager. Monitors construction schedule quality and quantity control, safety procedures, compliance to contract documents and contract changes. Monitors actual to estimated quantities in the field and adjusts payment certificates, as necessary. Meets and responds to disputes or disagreements between the Region and contractors, consultants, other municipalities, agencies, developers, and property owners/residents on assigned projects; initiates and responds to letters under direction of the Manager/Project Manager. Prepares correspondence to contractors/material suppliers for acceptance or rejection of materials. WHAT WE'RE LOOKING FOR Successful completion of a three (3) year Community College Diploma Program in Civil Engineering Technology, Architectural or Engineering Sciences. Certification with the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) as a Certified Engineering Technologist or certification with the Association of Architectural Technologists of Ontario (AATO) as an Architectural Technologist or be registered in an approved equivalent professional association. Valid Ontario Class “G” driver’s licence and reliable vehicle for use on corporate business. Demonstrated knowledge of construction practices, design, estimating of construction contracts, survey procedures and layout for interpretation in the field. Working knowledge of the Region’s Housing design guidelines and standards, Ontario Provincial standards and all applicable regulatory legislation.