Contract and Funding Coordinator

1 week ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**

Reporting to the Supervisor, Child Care Services this position is responsible for processing contract requests and amendments; ensuring Child Care Services Agreements are executed accurately; determining eligibility for funding, processing rate adjustments, tracking and monitoring various funding allocations and reconciliations; providing various accounting, financial, statistical and administrative services including service provider and operator payment and providing financial and statistical recording, monitoring, reconciliation, reporting and maintaining computerized records.

**MAJOR RESPONSIBILITIES**
- Process requests for contracts and amendments and reviews the required documents.
- Ensures the insurance is compliant and tracks insurance renewal dates in program related system.
- Collaborates with Risk Management to ensure annual insurance renewals meet York Region requirements.
- Reconciles expenditures and revenues processed through the financial system against detailed records maintained by program related systems.
- Collects financial statements to ensure the Operator is meeting regional audit requirements.
- Collects and monitors funding recoveries from child care operators.
- Maintains filing and information system for service providers including agency budgets, funding requests, financial statements, payments and contract reconciliation.
- Maintains library of automated statistical information for current and prior years; prepares statistical and financial reports to meet operational needs, as required.
- Conducts monthly funding workshops for child care operators to ensure agreement requirements are met and understood.
- Conducts workshops, as needed, for child care operators to review funding opportunities and funding guidelines.
- Provides support for ongoing projects, including monitoring and reporting project progress, developing flow charts and task diagrams, compiling information, providing administrative support, and organizing materials.
- Acts as back-up to other Contract and Funding Coordinators, as required.

**QUALIFICATIONS**
- Successful completion of a Post Secondary Certificate/Diploma (1 year or more) in Business Administration or related field or approved equivalent combination of education and experience
- Thorough knowledge of general accounting practices and procedures and general office procedures including records management.
- Mathematical aptitude and analytical skills.
- Familiarity with policies and procedures governing time entry, accounts payable and account receivable.
- Familiarity with the requirements regarding contract and case management.

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