Convention and Special Events Planner

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College/CEGEP
- Experience: 3 years to less than 5 years
- Hospitality administration/management, other
- Business statistics
- Tourism promotion operations
- or equivalent experience
- ** Number of participants**:

- 2-4 days
- ** Tasks**:

- Assist in preparing financial reports
- Develop risk management plans
- Promote conference and meeting services or special events
- Develop and monitor emergency security plans
- Inspect and select sites
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Develop financial procedures
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Research and design special events programs
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Develop policies and procedures and attend to other management responsibilities
- Prepare final financial and other reports
- Manage Event Logistics
- Plan and oversee Webinars
- Identify human resources requirements
- ** Supervision**:

- Working groups
- ** Computer and technology knowledge**:

- Google Docs
- MS Access
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows
- Tablet computer
- MAC
- ** Area of work experience**:

- Business
- Community service organization
- Conference and meeting planning companies
- Conference centres
- Convention centre
- Government department and/or agency
- Hotel, motel, resort
- Multi-purpose facilities
- Professional association or organization
- Resort
- Sports and entertainment facilities
- Tourism associations
- Trade associations
- University or college
- ** Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- Overtime required
- ** Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Resourcefulness
- Ability to multitask
- ** Workplace information**:

- On the road job
- ** Support for newcomers and refugees**:

- Does not require Canadian work experience
- ** Support for youths**:

- Provides awareness training to employees to create a welcoming work environment for youth
- ** Support for Indigenous people**:

- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers