Executive Assistant to The CEO

_Considering the current affairs, Toronto Region Board of Trade will be conducting virtual interviews and has made arrangements for new hires to work remotely until it is deemed safe to return to office._

This position is an 18-month contract opportunity.
**Position Description**:
The Toronto Region Board of Trade (The Board) is seeking an Executive Assistant to the CEO, to provide executive level operational and administrative support to our President & CEO. This role will support and interact with the executive and senior leadership team, as well as key internal and external stakeholders. Reporting to the Chief of Staff to the President & CEO, you will be part of a dynamic customer-oriented team dedicated to providing efficient, high-quality work in a collaborative and professional manner.

Key responsibilities include: coordination of CEO calendar and meeting logistics, management of expenses, administration of travel logistics, proactive day-to-day support that enhances the efficiency of the CEO and team. The Executive Assistant will be able to manage multiple priorities requiring excellent attention to detail and an ability to proactively anticipate needs. Work can be sensitive in nature and therefore strict confidentiality and good judgment is required.

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Role Description: *
- Provide superior executive support to the CEO’s office
- Responsible for calendar management for including scheduling of all meetings, coordinating visits with internal/external contacts, booking appointments, making all travel arrangements, etc.
- Coordination of meetings, business communications, conferences and seminars as required (preparing agendas, catering, booking venues, developing agendas, coordinating invitees, set up, etc.).
- Prepare and coordinate materials for presentations (slides, agendas, minutes, etc.).
- Prepare correspondence (letters, memos, expense forms, communications, presentations, etc.) with a high level of accuracy in a timely manner.
- Handle highly sensitive and confidential matters as part of daily administrative duties.
- Respond to and resolve general and confidential inquiries, working closely with other internal departments, as well as external contacts.
- Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.
- Coordinate and complete various special projects/assignments as required.
**Your experience includes**:

- Previous administrative experience, 5-7 years of executive level administrative support
- Advanced computer skills with MS Office: Word, Excel, PowerPoint, Outlook, and Teams
- Proven experience proactively managing c-suite schedules
- Able to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within the business
- Able to deal with sensitive business and employee information in a confidential and professional manner
- Professional demeanor and able to quickly develop strong working relationships with executives within the business
- Superior organizational and time management skills, with the ability to prioritize and multitask daily activities
- Solid business writing skills with a strong attention to detail
- Able to work in a highly organized manner where detail, accuracy, urgency, and confidentiality are critical
- Demonstrated ability to work effectively in a fast-paced environment, and juggle multiple priorities
- High level of professionalism and the ability to deal effectively with all levels in the organization
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You’re often described as: *
- Customer-focused and collaborative with colleagues from all levels and departments
- Highly organized and deadline-driven
- A self-starter with the ability to work independently
- Agile and open to changing directions, adopting new practices, or learning something new
- Empathetic and aware of interpersonal dynamics
- A strong multitasker with the ability to navigate competing deadlines
- A creative problem solver
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About the Toronto Region Board of Trade*
At Toronto Region Board of Trade, you work closely with a collaborative, results-driven team of city builders. You will be centre stage on the issues that matter to the region. Working at Toronto Region Board of Trade gives you an opportunity to work with thought leaders, while collaborating with our dynamic, diverse membership.
Our culture is grounded in core values that include:

- Accountability - We are accountable to our Members, stakeholders and each other.
- Collaboration - We are our strongest when we work together.
- Connections - We engage and build communities.

**Job Type**: Contract