Executive Assistant to CEO

6 days ago

Toronto, Canada Nightshift Full time

**About Nightshift**:
Nightshift is an independent design, development, strategy, and experiential studio. We combine creativity, craft, and technology into ideas and experiences that challenge the status quo. We have fuelled the world’s most innovative companies to create brands and experiences shaping our collective future.

**About the Position**:
**Key Responsibilities**:

- Organize and manage the CEO’s calendar of meetings; resolve scheduling issues
- Draft and prepare communications for internal announcements or meetings
- Manage sensitive matters with a high degree of confidentiality and discretion
- Optimize the CEO's time by conducting research and analyzing information as needed
- Arrange travel and accommodations for the Executive Team
- Office administration; ordering equipment and office supplies
- Join meetings and calls, take detailed notes, help with any admin in real-time
- Greet the CEO’s guests in person, on the phone, or in video calls
- Coordinate meeting locations as well as food and beverage
- Organize and manage the CEO’s contacts
- Assist in preparing presentations, documents, and spreadsheets
- Complete ad-hoc projects (as needed)

**Skills & Experience**:

- Strong written and verbal communication
- Time management skills
- Perform well under pressure in a fast-paced environment
- Use discretion, confidentiality, and good judgment to handle executive or confidential client matters
- Operate with integrity and follow through on commitments
- Strong attention to detail and problem-solving skills
- Flexible hours as needed by the CEO and the business
- Be curious, willing to learn, and maintain a positive attitude
- 5+ years working as an Executive Assistant for C-level executives

**Bonus Qualifications**:

- Bachelor’s Degree (or higher)
- Experience working with contracts and legal documents
- Experience working in the creative industry
- Experience working with professional artists or musicians
- Experience working with crypto, blockchains or Web3
- Passion for food, cocktails, and event planning
- Additional spoken and written languages
- Experience with project management
- Experience using design tools (Adobe CC, Sketch, Figma)

**Perks**:

- Health & dental benefits
- Company events
- Access to special events
- Office lunches
- Nightshift + client swag / merch
- Paid vacation time
- Web3 Alpha

**Location: In-office, Liberty Village**

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00-$75,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Executive Assistant: 4 years (required)

  • Executive Assistant to CEO

    2 weeks ago

    Yonge Street Suite , Toronto, Ontario, Canada, MN L Apply to Q Wealth Jobs Full time

    About Q Wealth Partners Q Wealth Partners is a nationwide independent Portfolio Manager in Canada. Its unique partnership model helps advisors transition seamlessly from the brokerage world to launching their own firms. By offering fractional ownership in expert staffing, marketing, technology, and asset-management platforms, Q Wealth removes the financial...

  • Executive Assistant

    1 day ago

    Toronto, Canada Teranet Full time

    Core Accountabilities and Outcomes: - Works with the CEO to ensure his time and activities are coordinated in a manner that maximizes his effectiveness as the business’ leader. - Drafts, prepare and review final copies of various correspondence on behalf of the CEO (letters, memos, expense forms, internal and external communications, presentations, etc.)...

  • Executive Assistant to the CEO

    7 hours ago

    Toronto, Canada Yorktown Search Partners Full time

    About the job Executive Assistant to the CEO About the Company A rapidly growing, boutique investment firm specializing in M&A advisory, corporate finance, and strategic deal-making is seeking a highly skilled Executive Assistant to support the CEO. The firm is recognized for its elite service, visionary leadership, and commitment to excellence. This role...

  • Executive Assistant to the CEO

    7 days ago

    Toronto, Ontario, Canada StoryLab Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionWe are seeking an Executive Assistant to the CEO for a part-time, remote role based in Canada. In this role, you will manage the CEO's day-to-day administrative tasks, including calendar and diary management, coordinating meetings, and handling travel arrangements. Other responsibilities...

  • Executive Assistant To CEO

    1 week ago

    toronto, Canada TopHat HR Full time

    About Us:Tophat HR is a boutique consulting firm- We are an expert in tailored and comprehensive human resources consulting & management services.Position Overview:We are seeking a highly organized, proactive, and trustworthy Ececutive Assistant to directly support the CEO across a range of personal and professional activities. This role goes beyond...

  • Executive Assistant to CEO

    3 days ago

    Toronto, Canada innovatebyday.ca Full time

    This is a **Full-Time Executive Assistant **positionwith a **Business Development focus.**: **COMPANY OVERVIEW** Innovate By Day is a bilingual, certified woman-owned, values-led strategic marketing and digital content studio. Since 2010, we have specialized in serving the corporate, cultural, governmental, and not-for-profit industries, developing...

  • Executive Assistant to the CEO

    6 hours ago

    Toronto, Canada Pivot + Edge Full time

    Women in Payments is a global professional network uniting women across the payments ecosystem with a shared vision of gender parity. We are deeply committed to diversity, equity, and inclusion, and we believe organizations are strongest when they intentionally build cultures that celebrate different perspectives, experiences, and voices. We are seeking a...

  • Executive Assistant to the CEO

    11 hours ago

    Toronto, Canada Pivot + Edge Full time

    Women in Payments is a global professional network uniting women across the payments ecosystem with a shared vision of gender parity. We are deeply committed to diversity, equity, and inclusion, and we believe organizations are strongest when they intentionally build cultures that celebrate different perspectives, experiences, and voices. We are seeking a...

  • Executive Assistant to the CEO

    2 hours ago

    Toronto, Canada Pivot + Edge Full time

    Women in Payments is a global professional network uniting women across the payments ecosystem with a shared vision of gender parity. We are deeply committed to diversity, equity, and inclusion, and we believe organizations are strongest when they intentionally build cultures that celebrate different perspectives, experiences, and voices. We are seeking a...

  • Executive Assistant To CEO

    1 week ago

    Toronto, ON, Canada TopHat HR Full time

    About Us: Tophat HR is a boutique consulting firm- We are an expert in tailored and comprehensive human resources consulting & management services. Position Overview: We are seeking a highly organized, proactive, and trustworthy Ececutive Assistant to directly support the CEO across a range of personal and professional activities. This role goes beyond...