Project Coordinator

**About Us**

MaxPeople is a professional Human Resources and Legal consulting firm offering clients customized approaches to create a people strategy that impacts business growth. We partner with small and mid-size companies across industries. MaxPeople is a team of consultants, advisors, business professionals and next-gen leaders, inspired by a passion for the work we do. We are here to work, learn, laugh, and grow. We take our work very seriously, but ourselves, not as much.

**About our Client**

A full-service mechanical contracting service company with exceptional recognition in the areas of industrial, commercial, and institutional construction. With over 40 years delivering results on diverse projects requiring expertise and precision, they have earned an excellent reputation and stand by the quality of their work.

Becoming a member of our client’s team offers you several benefits including the opportunity to focus on your professional growth. Recognizing that the key contributor to their success is their people, they offer a competitive employment package.

**Summary of Role**

The Project Coordinator 2 (PC2) is responsible for managing the technical communications, documents, purchase orders, invoicing, and the relationship between our client’s home office and their client’s office. The PC2 will be working with project engineers, owners, City and Provincial authorities, and other stakeholders. A PC2 has a good understanding of the mechanical construction process and is well organized to manage multiple projects. The PC2 is supported by both the Project Managers and the Field Managers.

**What you will be doing**:

- Management of Project Documentation including Contracts, Drawings, Purchase Orders, Shop Drawings, all correspondence, Equipment Deliveries, etc.
- Review of Project Contract Scope against Bid Scope and reconciliation of differences with GC. Determines if there are gaps in the scope as defined by estimating.
- Development of Purchase Order documentation for Vendors and Subcontractors based on Quotations and project requirements
- Prepares a probable Project Schedule and overall Project Budget
- During Project Handover from Estimating, reviews project specifications, drawings, equipment Purchase Orders, Sub-contractors Purchase Orders, Schedules, and Budget data and all other project related documentation.
- Obtains and Reviews Shop drawings, coordinates approval with GC and Engineer.
- Assists the Field Manager in coordinating Sub Contractors
- During the Project, conducts field meetings the Construction Superintendent and Field Manager and develops the meeting minutes.
- Tracks all Vendor shop drawings and delivery dates. Coordinates dates with Field Manager
- If clarification of a customer’s needs is required, the Project Coordinator prepares a “Request for Information” to the Customer that describes our needs and our sense of urgency.
- If a customer requests work Extras, the Project Coordinator will generate Change Orders or numbered Work Orders, with support from the CS or FM as required, and obtains approval
- Coordinates with the GC, Owner, or Engineer to resolve coordination issues. Obtains support from the Construction Superintendent or the Field Manager as required for difficult issues
- Develops progress invoices for the project on a regular schedule. Coordinates all billing issues with the GC or Owner. _Works with the GC to negotiate a schedule of values_
- During the Project, regularly monitors progress billing and subcontractor billing to ensure timely cash flow. _I_s able to determine what subtractor progress billing levels should be if an invoice is not received
- Can negotiate with subcontractors in the best interest of MML when issuing Purchase Orders.
- Develops the O&M manual package throughout the project
- Coordinates submissions and maintains the as-built drawings for the project
- At Project Completion, determines that all project invoicing has been completed.
- At “near” Project Completion, implements the necessary tasks to achieve project closeout, including a billing review.

**What we require**:

- University degree or diploma in Construction, Engineering or similar program
- Minimum of 2-3 years of previous construction project coordination experience
- Experince in ICI construction sector (Industrial, Commercial, Institutional)
- Ability to read and understand detailed engineering drawings, construction shop drawings and technical specifications
- Experience with scheduling using Calendars, MS Excel, MS Projects
- Working knowledge of Construction Project Management software, such as Accubid, Change Order, and Maestro, or equivalent software
- Good Computer skills and working knowledge of MS Office programs
- “Roll-up your sleeves” can-do attitude and eager to learn
- Self-starter with good initiative
- Demonstrated ability to organize and manage multiple tasks
- Excellent communications skills, both written and verbal
- Driver’s Li