Project Coordinator

**Schedule**
Mon - Thurs - 9:00-5:00, Fri - Hybrid

**Education Level**

Bachelor's degree in Business,, Administration, International Project management, International Relations, International Student Mobility, or a related field of study.

**Career Level**
Requires 4 years of relevant experience.

**Unit Information**:
The Office of International Affairs (OIA) coordinates, facilitates and communicates international engagement initiatives and activities at McMaster University. The coordinating role of the OIA is guided by the McMaster Model for Global Engagement which outlines the following priorities: Integration of international, intercultural, and global dimensions in the student experience; Support of international research and scholarship; Creation of a global identity; Strategic approach to international collaboration; Enhancement of internal coordination and communication. In 2022 the Vice Provost for International Affairs (VPI) initiated a plan to reposition the OIA to support the university’s mission more effectively. The strategic vision for Global Engagement through Inclusive Internationalization is anchored on four pillars - Student Experience and Mobility, Teaching & Learning, Research, and Global Impact.

The OIA, in collaboration with the Student Success Centre (SSC), Black Student Success Centre (BSSC), and The African Caribbean Faculty Association of McMaster (ACFAM) will be leading the implementation of the International Youth Internship Program (IYIP) in partnership with Empowerment Squared (E2) and other international community partners. The International Youth Internship Program is a 4-year project that aims at empowering youth of African descent (18 - 30 years old) through international development experience in West Africa (Liberia & Ghana), cultural competency, resilience, and positive character development to enhance employment prospects and long-term career success.

This is an annual contract position renewable for up to 4 years, pending funding continuation.

**Job Summary**:
The Project Coordinator assists in implementing strategic projects in support of departmental/ faculty objectives. The Project Coordinator coordinates multiple concurrent projects, meeting high quality standards, budget constraints, timelines and to the satisfaction of clients and key stakeholders. Assists in defining business processes, developing realistic goals and ensuring a smooth implementation to ongoing business operations.

**Purpose and Key Functions**:

- Coordinate multiple concurrent projects, develop and maintain project plans, prepare project status reports and keep management, clients and other project stakeholders informed of the project’s status.
- Accountable for coordinating all aspects of the project from inception to analysis and development, to production acceptance and post implementation reviews.
- Work with departmental/faculty leadership to define project components that must be completed to ensure the overall project goal is achieved.
- Work with all project stakeholders to obtain buy in and sign off to deliverables, time lines and implementation methods.
- Review and recommend project budgets, time lines and milestones for presentation to department/faculty leadership.
- Track and report on project progress between milestones.
- Identify and select development strategies to maximize the efficiency and effectiveness of project work while minimizing negative impacts on stakeholders such as managing project and task dependencies so they work together for both the business and technology strategic plans.
- Ensure proper setting of priorities, problem resolution and incorporation of changing events and conditions into the project from business, technical and political perspectives.
- Ensure that project work occurs within established budgets and time lines and communicate all issues or problems to management and all stakeholders.
- Responsible for change and its effects on project resources.
- Responsible for problems that arise in the course of projects.
- Receive and respond to time critical issues.
- Ensure that all project work is effectively integrated into current systems and, where possible, any current production problems are addressed.
- Ensure that projects meet specified functionality requirements.
- Develop and maintain methodology, and control documentation.
- Assist with the development of project proposals and estimates.
- Take ownership of functional issues by identifying underlying problems, analyzing potential solutions and implementing system resolutions, including workarounds.
- Work with the systems area to determine technical approaches and technical risks for project testing.
- Resolve problems in the test, production implementation, and post
- implementation phases in coordination with other technical and business groups.
- Review systems, processes, and information and provide recommendations to others.
- Facilitate effective dialog between technical staf