Project Coordinator

**Regular/Temporary** - Regular - **Job Title**- Project Coordinator - **Job ID** - 72732 - **Location**- Central Campus - **Open Date** - 11/04/2025 - **Job Type** - Limited Term (>12 months) - **Close Date** - 11/18/2025 - **Employee Group** - TMG - **Favorite Job** - **Department** - UA Office of the VP, Univ Adv - **Salary Grade/Band** - Band J - **Salary Range** - $69652.00 - $104478.00 (annual) - **Contract Duration** - 24.2 Months - **Hours per Week** - 35- **Posting Details**- - **Schedule** - Monday to Friday - **Education Level** - University Preferred - **Career Level** - 5+ years - **Posting Details**- McMaster University fuels curiosity, inquiry, and discovery. Every day, we push the boundaries of knowledge through our world-class, interdisciplinary research and our ground-breaking approaches to teaching and learning. Our students, researchers and staff are among the best and brightest. University Advancement at McMaster University is an integrated department that encompasses the areas of Development, Alumni Engagement, Advancement Communications and Donor Relations, and Advancement Operations & Strategy, working collaboratively with McMaster’s Faculties and units across campus. Our vision is: Together, we enable McMaster to advance human and societal health and well-being. Our mission is: Inspired by McMaster’s tradition of collaboration and innovation, we strengthen relationships, reputation, and resources in pursuit of our goal to be the best. University Advancement’s approach to realizing our mission and vision reflects these core values and principles: Integrity, Quality, Respect, Service, Strategy and Teamwork. McMaster is launching the most ambitious fundraising campaign in its history and is building the necessary infrastructure, resources, and campaign team to support our planning. Reporting to the VP of University Advancement, the Project Coordinator will be responsible for project coordination, relationship management and administration coordinator within the portfolio of University Advancement. **_ Job Summary:_** The Project Coordinator is responsible for project coordination, relationship management and administration coordination within the portfolio of Fundraising Pan-University Advancement. ** Responsibilities**: Projects/Coordination Management: - Act as a central point of contact and liaison between different stakeholders involved in the project, including team members, donors, alumni, stakeholders, partners, vendors, contractors, and external partners. - Facilitate regular communication and information exchange among stakeholders to ensure a shared understanding of project objectives, timelines, and deliverables. - Coordinate project meetings, including scheduling, agenda preparation, and minutes taking, ensuring effective participation and engagement from all parties. - Collaborate with cross-functional teams to document project requirements, scope, and deliverables, ensuring alignment with stakeholders' expectations. - Assist in the development and maintenance of project plans, timelines, and budgets, monitoring progress and taking proactive measures to address any deviations. - Support Provide operational support to the management of contracts and agreements with vendors and external partners. - Track and manage project documentation, including contracts, permits, and approvals, ensuring compliance with legal and regulatory requirements. - Foster a positive and collaborative working environment by promoting effective communication, teamwork, and knowledge sharing among stakeholders. - Provide regular project updates and status reports to the management team and stakeholders, highlighting key milestones, achievements, and challenges. - Continuously evaluate project processes and workflows, suggesting improvements and implementing best practices to enhance efficiency and effectiveness. - Monitors and coordinates accounting activities as appropriate and prepares internal reports for management; participates in budget planning and management, as required. Relationship Management: - Responsible for building and maintaining relationships with partners, donors, alumni and external highly affluent volunteers, foundations, stakeholders, donors, and alumni. This involves networking, attending events, and conducting outreach to potential partners. Understand the needs and requirements of their partners. Engage in active listening and conduct regular meetings or surveys to gather feedback and gain insights into their needs, challenges, and preferences. - Act as a point of contact for partners or donors and alumni, responding to inquiries, and providing appropriate support when needed. - Maintain regular and clear communication with partners or donors and alumni, keeping them informed about relevant updates, and collaborating with managers, marketing, IT and communication teams to address any questions or concerns promptly. - Support managers assess the performance of their relat