Project Coordinator

**Schedule**
35 hours per week, 7 hours per day, Monday to Friday, 8:30am to 4:30pm

**Education Level**
Bachelors Degree

**Career Level**
4 years of relevant experience

**JD/TJD # JD1255**

**Pay Grade: 8**

**Title: Project Coordinator**

**About McMaster University**

At McMaster University, we strive to attract, develop, and retain talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of each individual.

McMaster is one of the Top 70 Universities in the World and is recognized as Canada’s Most Research-Intensive University. McMaster continues to be recognized as one of the top employers in the Hamilton/Niagara region and one of Canada’s Top Diversity employers.

**About the Position**

The Department of Surgery has an exciting opportunity for a **Project Coordinator** to lead multiple concurrent projects and assignments to improve operational efficiencies, contributing to the Department’s 6 core tenets:
**C.R.E.A.T.E**.
Tenet 1: Building A **C**ulture** that Inspires
Tenet 2: Conduct **R**esearch** that Impacts
Tenet 3**:E**ducate**, to Honour our Students
Tenet 4**:A**dvance**, Personally, Professionally and Globally
Tenet 5**:T**ransform** Patient Care
Tenet 6: Unleash surgical **E**nterprise** as a mindset.

Reporting to the Director of Administration and in conjunction with the Administration leadership team, the Project Coordinator will work to advance the implementation of business-critical initiatives and work collaboratively with key stakeholders to strengthen our culture. The Project Coordinator is focused on streamlining processes, developing and understanding departmental metrics and improving service-levels to enable our team of staff, learners, researchers and Faculty to do their best work every day.

The Project Coordinator will be primarily focused on the following key initiatives, development of the Faculty dashboard, developing departmental metrics, improved department payroll processes, finance practice plan reporting and review of departmental website. Focus will be on leveraging technology to better streamline processes, defining and implementing best practices, improving collaboration, and prioritizing the development of a team culture.

This role will be involved with all facets of the business, providing an opportunity to learn and work with all levels of the Surgical leadership team within the Faculty.

**Core Accountabilities**

The Project Coordinator assists in implementing strategic projects in support of departmental/ faculty objectives. The Project Coordinator coordinates multiple concurrent projects, meeting high quality standards, budget constraints, timelines and to the of clients and key stakeholders. Assists in defining business processes, satisfaction developing realistic goals and ensuring a smooth implementation to ongoing business operations.
- Coordinate multiple concurrent projects, develop and maintain project plans, prepare project status reports and keep management, clients and other project stakeholders informed of the project’s status.
- Accountable for coordinating all aspects of the project from inception to analysis and development, to production acceptance and post implementation reviews.
- Work with departmental/faculty leadership to define project components that must be completed to ensure the overall project goal is achieved.
- Work with all project stakeholders to obtain buy in and sign off to deliverables, timelines and implementation methods.
- Review and recommend project budgets, timelines and milestones for presentation to department/faculty leadership.
- Track and report on project progress between milestones.
- Identify and select development strategies to maximize the efficiency and effectiveness of project work while minimizing negative impacts on stakeholders such as managing project and task dependencies so they work together for both the business and technology strategic plans.
- Ensure proper setting of priorities, problem resolution and incorporation of changing events and conditions into the project from business, technical and political perspectives.
- Ensure that project work occurs within established budgets and time lines and communicate all issues or problems to management and all stakeholders.
- Responsible for change and its effects on project resources.
- Responsible for problems that arise in the course of projects.
- Receive and respond to time critical issues.
- Ensure that all project work is effectively integrated into current systems and, where possible, any current production problems are addressed.
- Ensure that projects meet specified functionality requirements.
- Coordinate all phases of testing including, but not limited to, system, integration, acceptance and performance.
- Develop and maintain methodology, and control documentation.
- Assist with the development of project proposals and estimates.
- Facilitate effective dialog between