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Executive Assistant

3 weeks ago

Saskatoon, Canada Bridges Health Services Inc. Full time

**Position Overview**

This multi-faceted position is integral to the success of Bridges Health's executive and operations teams. As both **Administrative Coordinator and Executive Assistant**, you will be the welcoming face of the company while playing a key behind-the-scenes role in coordinating day-to-day office activities and supporting senior leadership. This is a highly visible role requiring exceptional professionalism, organizational skills, and discretion.

**Key Responsibilities**

**Executive Support**
- Provide primary administrative assistance to the President, Vice President, and Executive Director.
- Prepare meeting agendas and supporting materials for distribution.
- Coordinate executive calendars, meetings, and travel arrangements.
- Track and follow up on action items resulting from leadership meetings.
- Ensure timely distribution of executive materials and correspondence.

**Administration & Front Office Coordination**
- Serve as the first point of contact for clients, visitors, and external partners.
- Greet guests in a professional and friendly manner.
- Answer and direct incoming phone calls and general inquiries.
- Assign work to consultants and coordinate their schedules when needed.
- Ensure a welcoming, efficient, and organized front office environment.

**Office Administration**
- Manage office supply inventory and purchasing.
- Draft and format documents, letters, memos, and reports.
- Maintain electronic and paper filing systems.
- Back up electronic files according to protocol.
- Coordinate maintenance of office equipment and manage vendors as required.

**Financial & Operational Support**
- Assist with accounts payable/receivable processing.
- Assist with Customer Invoicing.
- Assist with Payrolls
- File and code financial documentation per records procedures.
- Support financial reporting and administrative accuracy.

**Qualifications**

**Education**
- High School Diploma required.
- Post-secondary education in Business Administration, Office Management, or a related field is preferred.
- Experience with Quickbooks On-Line is an asset.

**Experience**
- 1-3 years in a similar role, ideally as an Executive Assistant, Office Administrator, or Administrative Coordinator.

**Skills & Competencies**
- Strong organizational and time management skills.
- Exceptional interpersonal and communication skills.
- Detail-oriented with the ability to multitask and prioritize.
- Discretion and confidentiality with sensitive information.

**Personal Characteristics**
- Professional, reliable, and customer-service focused.
- Ethical, honest, and aligned with Bridges Health’s core values.
- Team-oriented with the ability to work independently.
- Strategic problem solver and efficient decision-maker.

**Work Environment**
- This is an in-office role.
- Standard work week applies; however, occasional extended hours may be required.

**Bridges Health is committed to creating a welcoming and inclusive environment. We thank all applicants for their interest; however, only those selected for an interview will be contacted.**

Pay: $48,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Please outline relative experience related to this position as well as salary expectation.

Work Location: In person

Application deadline: 2025-06-10