Executive Assistant

**Executive Assistant**:
**Primary Purpose**: To provide a wide range of confidential and high-level executive support to the Office of the Provost and Vice-President Academic. Additionally, to provide a wide range of confidential and high-level administrative support within their senior leader's portfolio.

**Nature of Work**: Reporting to the Manager, Administrative Network, the Executive Assistant is part of a collaborative and agile administrative team. The incumbent’s work encompasses a broad range of complex duties and processes that require great attention to detail. The incumbent will effectively manage a high volume of work in a fast-paced environment with frequent interruptions, competing priorities, and conflicting deadlines. A solid understanding of the priorities, goals, and visions of the portfolio is necessary, and will guide the incumbent during their day-to-day work and when making impactful decisions. Continuous change is the norm, and the incumbent will anticipate, influence, adapt to, and help others through change.

**Typical Duties or Accountabilities**:

- Strategically manages the Leader’s calendar, establishing standards that provide a balance between meeting and office/work time, reflects the priorities of the unit, and allows for flexibility in a fast-paced and frequently changing environment
- Develops a variety of documents, reports, presentations, and packages for the Leader as required
- Effectively represents the Leader in all modes of communication, ensuring appropriate tone and interest are projected
- Works closely with the leader to ensure that strategic goals and priorities of the portfolio are met
- Effectively collaborates and problem solves with senior leadership staff across USask, and other private and governmental organizations
- Using collaborative and team-building skills, manages assigned projects and tasks; this may include building out knowledge, delegating work, and otherwise engaging with colleagues
- Uses judgement, confidentiality, and discretion when handling sensitive issues
- Actively seeks out and understands the unit’s priorities in order to provide effective support
- Assists with continuous improvement by identifying issues and participating in process evaluation and re-design
- Provides meeting and committee support as needed and appropriate, including overall coordination, scheduling, and minute-taking
- Enables the USask shared services models; this includes providing direct support to the SBAs and following established best practices with transactional work submitted via ConnectionPoint
- Submits financial and administrative requests to USask systems on behalf of individuals and units
- Maintains physical and electronic records
- Performs general office duties

**Education**: Completion of Grade 12 and an office administration diploma from a recognized post-secondary institution. Undergraduate degree preferred.

**Experience**: A minimum of five years of related experience, preferably supporting executive members in a large organization. Experience with USask systems is a strong asset.

**Department**: Administration Network
**Status**: Term 1 year with the possibility of extension or becoming permanent
**Employment Group**: Exempt
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $52,403.00 - 92,228.00 per annum. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:
**Salary Phase/Band**:Salary Band 2
**Posted Date**: 12/6/2024
**Closing Date**: 12/20/2024 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus