Records Program Team Lead

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Seabird Island is committed to fostering organizational excellence and preserving vital information through effective records management. We are dedicated to creating a culturally safe and inclusive environment that respects and values Indigenous knowledge, traditions, and ways of being. We are seeking a Records Team Lead to join our team, working collaboratively to support the Records Management program in ensuring the efficient organization, security, and accessibility of records.

Under the direction of the Records Manager, the Records Team Lead will oversee daily operations of the Records Program, including work planning, task assignments, and supporting staff to achieve program objectives. This role involves assisting in the development and implementation of records systems, updating policies and retention schedules, and ensuring adherence to best practices in information management. The Team Lead will foster collaboration among team members, maintain confidentiality, and promote effective communication with internal and external stakeholders, aligning all actions with Seabird Island’s mission and values.

**WORK THAT MATTERS**

Sq'éwqel (Seabird Island Band) is located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver. We are dedicated to fostering a vibrant and resilient community. Our work spans a diverse range of services including housing, education, health, wellness, early childhood development, community infrastructure, and cultural vitalization. By joining our team, you will be part of an organization that values First Nations knowledge, promotes self-advocacy, and strives to create a holistic and culturally safe environment for all community members

**We’re**hiring**| Facebook**|**LinkedIn**|**For Our Culture**

**BENEFITS & PERKS**
- Extended health and dental benefits,
- Accrued vacation and sick time.
- Pension plan with matching employer contributions,
- Access to internal training programs, professional development, and skill enhancement
- Collaboration with an interdisciplinary team,
- Casual dress code

**WHAT YOU'LL DO**

**Supervision and Leadership**:

- Provide overall supervision to the Records program, including supervision of
- work planning, scheduling, and assessment of staffing needs
- promoting shared team goals and collaboration among members.
- Prepare and assist in the preparation of reports and recommendations for the Manager and stakeholders.
- Make presentations and provide advice/guidance on the Records Program.
- Initiate actions required by the Manager and coordinate and monitor assigned tasks emerging from meetings as directed by the Manager.

**Primary Responsibilities**
- Help develop Records Management system specifications by using best practices, assessing business needs, and clearly documenting requirements.
- Lead, direct and assign Records Management staff daily work activities.
- Help design information management systems by translating information processes into functional requirements.
- Support and assist others in the use of technology to accomplish tasks that support Records Management program objectives.
- Review, discuss with Manager and update Records Management Policy and Procedures Manual and Records Retention Schedule.
- Maintains strictest confidentiality.

**Relationship and team building**
- Work respectfully, positively, professionally, and collaboratively with team members and all levels of Seabird Island.
- Demonstrate behaviors, actions and attitudes that are consistent with Seabird Island’s vision, mission, culture, and values.
- Provide opportunities for the enhancement and development of positive cultural identities of the staff and clients.
- Ensure effective and professional communications with all internal and external service providers, committees, and workgroups.

**Other Duties**
- Additional responsibilities as needed to support the community and uphold our shared values.

**WHAT YOU BRING**

**Qualifications**
- Records / Information Management certification, CRM designation or a related certification is required.
- ARMA (Association of Records Managers and Administrators) membership would be a definite asset.
- Minimum five years of records and information management experience, and Minimum five years’ experience administering Records and Information Management-related projects.
- Extensive experience and knowledge of records and information management principles, practices, and methodologies.
- Must be proactive and well-organized, with the ability to prioritize and meet deadlines.
- Strong initiative and leadership qualities.
- Attention to detail, prioritize and complete tasks in a timely manner with mínimal supervision, solid problem solving, and advanced analytical skills.
- Must be able to perform physical tasks such as standing for long periods of time and lifting boxes up to 40lbs.
- Ability to work independently and work well with others as part of a team.

**Cultural Competenc