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Account Representative

2 weeks ago

Oakville, Canada Town of Oakville Full time

**Job Details**:
**Temporary Full-Time (CUPE 1329T)**:
**Posting Status**:
**Open to all current Town of Oakville employees and external applicants**:
**Duration**:
**Approximately 18 months**:
**Temporary Vacancy Reason**:
**Leave of absence**:
**Closing Date**:
**Applications for this position must be received at**oakville.ca**by no later than 11:59pm on**September 4, 2025.**:
Reporting to the Supervisor, Support Services, the Account Representative is responsible for the reconciliation and administration of Recreation and Culture accounts receivable, deferred revenue, user group insurance program, SOCAN and Re:Sound tariffs, Community Use of Schools reciprocal agreement as well as department pre-authorized payment plans, collections and write-offs.

**Responsibilities**:

- Provide administrative support to the Support Services team including monthly invoicing, month-end procedures, processing and following-up on program registrations, memberships and facility booking requests
- Administration, reconciliation and reporting for Recreation and Culture receivables relating to memberships, facility booking and program registration, and Community Use of Schools Reciprocal agreement
- Process postdated and schedule payments daily/monthly, as required. Follow up on declined payments and returned payments
- Daily balancing of payments, prepare bank deposits and complete required revenue reports and documentation to ensure cash handling guideline standards are met
- Reconciliation and financial administration of user group insurance program, SOCAN and Re:Sound tariffs and lease property payments.
- Administration of third-party billing and fee assistance programs.
- Update and maintain client data as needed
- Perform program modifications on behalf of department staff as needed
- Support customer account inquiries and follow up with various department staff to resolve accounting issues
- Provide support to other department staff as required
- Assist in quality assurance initiatives to ensure information is accurate for self-service offerings to the public, while promoting good customer service
- Ensure all data entry complies with Town policies and procedures
- Generally, promote the overall operation of Oakville’s Recreation and Culture department goals
- Perform other duties as assigned

**Qualifications/Skills**:

- Completion of 2-year college diploma in Business Administration or Accounting.
- 1-3 years of experience in customer service/public relations and working effectively within a team environment.
- Knowledge of the Recreation and Culture department’s programs and operations in addition to Town wide and regional responsibilities.
- General knowledge of accounting principles for cash handling.
- Ability to multitask under pressure, prioritize work tasks, problem solve and demonstrate attention to detail.
- Ability to effectively communicate both verbally and in writing.
- Proficiency in Microsoft Office Suite.
- Knowledge of the Xplor Recreation software system would be an asset.

**DATED**:August 21, 2025