Receptionist/office Administrator

1 week ago

Vancouver, Canada Formwerks Architectural Inc. Full time

As the Receptionist/Office Administrator, you will be the first point of contact for our company, responsible for creating a positive and professional first impression. In addition to greeting and assisting visitors, you will play a pivotal role in managing various administrative tasks to ensure smooth daily operations.

**Responsibilities**:
1. Warmly welcome and greet visitors, ensuring a friendly and professional atmosphere.

2. Answer and direct incoming calls to the appropriate departments or individuals.

3. Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution to the appropriate recipients.

4. Maintain an organized and tidy reception area, including keeping track of visitor logs and ensuring confidentiality.

5. Manage the scheduling and coordination of meetings, conferences, and appointments.

6. Provide administrative support to various departments, including typing, filing, scanning, and photocopying documents.

7. Assist with travel arrangements, including booking flights, accommodations, and transportation.

8. Organize monthly Lunch and Learns.

9. Maintain inventory of office supplies and place orders when necessary.

10. Liaise with vendors and service providers, ensuring smooth operations and resolving any issues that may arise.

11. Support HR activities, such as maintaining employee records, assisting with onboarding/offboarding processes, and organizing company events.

12. Creating and maintaining relationships with various brand representatives and clients.

Qualifications:
1. Proven experience as a receptionist, office administrator, or in a similar administrative role.

2. Excellent verbal and written communication skills, with a professional and friendly demeanour.

3. Strong organizational and multitasking abilities, with exceptional attention to detail.

4. Proficient computer skills, including MS Office Suite (Word, Excel, Outlook).

5. Ability to handle sensitive information with utmost confidentiality and professionalism.

6. Strong problem-solving skills and the ability to work independently and as part of a team.

7. Prior experience in a fast-paced environment and the ability to prioritize tasks effectively.

8. Be proficient in the use of Mosaic app.

9. Knowledge of basic HR procedures and office management practices is a plus.

10. High school diploma or equivalent; additional certifications or relevant education is a plus.

**Job Types**: Full-time, Permanent

**Salary**: $17.82-$22.37 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

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