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Corporate Search Clerk

3 weeks ago

Montréal, Canada Dye & Durham Full time

**Description**:
The Corporate Search Clerk plays a critical role in supporting corporate filings, maintenance, and supply requests by conducting high-volume corporate name searches and related due diligence. This position ensures accuracy, timeliness, and compliance with regulatory requirements, enabling the firm to deliver seamless and efficient service to clients.

**Key Responsibilities**
- Conduct corporate name searches, NUANS reports, and database queries to support incorporations, amendments, and maintenance filings.
- Verify proposed business names, identify conflicts, and ensure compliance with federal and provincial requirements.
- Prepare and deliver search results to internal teams and clients with accuracy and speed.
- Assist in preparing filing documents, ensuring all required forms and supporting materials are complete.
- Maintain detailed records of all searches for audit readiness and easy retrieval.
- Monitor volumes and prioritize tasks to meet SLAs and filing deadlines.
- Support corporate supplies processing, including minute books, share certificates, and seals.
- Provide updates to teams, respond to inquiries, and escalate issues that could impact workflows.
- Collaborate with clerks, filing specialists, and service teams to ensure smooth processes.
- Uphold confidentiality and identify opportunities to improve accuracy and efficiency.

**Skills, Knowledge and Expertise**
- Post-secondary education in business administration, legal studies, or a related field preferred.
- 1-2 years of experience in a corporate services, legal, or administrative role is an asset.
- Familiarity with corporate registries, NUANS, and related systems is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with corporate search platforms or filing systems (e.g., OnCorp, Cyberbahn, ESC) is an asset.
- Strong attention to detail, organizational skills, and ability to meet strict deadlines.
- Excellent written and verbal communication skills.
- Strong data entry skills and accuracy.
- Ability to work both independently and collaboratively in a high-volume environment.

**Job Benefits**
At Dye & Durham we strive to be visionaries As a leader in our field, we ensure our employees are ready for the next challenge in their journey with us by offering internal and external training opportunities. We offer competitive salaries and a whole host of benefits including healthcare, pension, company discounts, wellness programs, and paid days off to move house or volunteer for your favourite charity.

Please note, if this role is based in South Africa, all applicants must have the legal right to live and work in South Africa. Proof will be required during the recruitment process

Do you share our DNA?
- We ask how tomorrow can be better than today
- We are passionate about solving our customer's challenges
- Our ideas break boundaries
- We value different perspectives and encourage dialogue
- We take ownership and celebrate together

**Commis à la recherche de sociétés**:
Le commis aux recherches corporatives joue un rôle essentiel en appuyant les dépôts, la maintenance et les demandes d’approvisionnement des entreprises en effectuant des recherches de noms d’entreprise à volume élevé et la diligence raisonnable connexe. Ce poste assure l’exactitude, la rapidité et la conformité aux exigences réglementaires, ce qui permet à l’entreprise de fournir un service harmonieux et efficace à ses clients.

**Principales responsabilités**
- Effectuer des recherches de noms d’entreprise, des rapports NUANS et des requêtes dans les bases de données pour appuyer les constitutions, les modifications et les dépôts de maintien.
- Vérifier les noms commerciaux proposés, identifier les conflits et assurer la conformité aux exigences fédérales et provinciales.
- Préparer et livrer les résultats de recherche aux équipes internes et aux clients avec exactitude et rapidité.
- Aider à la préparation des documents de dépôt, en s’assurant que tous les formulaires requis et les documents à l’appui sont complets.
- Conserver des registres détaillés de toutes les recherches pour les audits et pour en faciliter la récupération.
- Surveiller les volumes et prioriser les tâches pour respecter les niveaux de service et les délais de dépôt.
- Soutenir le traitement des fournitures de l’entreprise, y compris les livres de procès-verbaux, les certificats d’actions et les sceaux.
- Fournir des mises à jour aux équipes, répondre aux demandes de renseignements et transmettre les problèmes qui pourraient avoir une incidence sur les flux de travail.
- Collaborer avec les commis, les spécialistes du classement et les équipes de service pour assurer le bon déroulement des processus.
- Maintenir la confidentialité et cerner les occasions d’améliorer l’exactitude et l’efficacité.

**Compétences, connaissances et expertise**
- Formation postsecondaire en administration des affaires, en études juridiques ou dans un domaine c