Sales Administrator

1 day ago

Vancouver, Canada Ledingham McAllister Properties Full time

**About Us**

As British Columbia's original homebuilder, Ledingham McAllister has played a major role in the province's construction and development industry with a solid and continuous history of commitment, integrity and performance dating back to 1905. Locally-owned and BC-focused, Ledingham McAllister’s vast portfolio includes numerous commercial and residential buildings as well as master-planned communities. To meet the demand of the more than thirty projects in planning, construction and in completion, we are looking for a talented and experienced Sales Administrator to join our team.

**The Role**

We are currently seeking a highly experienced, organized, detail-oriented Sales Administrator to support our Sales and Marketing team. This role works closely with the VP of Sales and Marketing, Director of Sales, and Sales Administration team, and plays a critical role in ensuring the accuracy, compliance, and efficiency of our sales operations. This is an ideal opportunity for a proactive professional with a strong proven background in real estate development sales administration, exceptional numerical skills, and advanced Excel proficiency.

**Key Responsibilities**
- Audit and ensure accuracy of purchaser, realtor and prospect data within the CRM
- Extensive knowledge to manage and leverage CRM - experience of Spark and Avesdo is a must
- Review and audit daily and weekly reports; follow up on discrepancies and corrections and update reports as directed
- Coordinating and preparing project legal documentation, Contract of Purchase and Sale, Disclosure Statements, addenda, realtor commission forms and any other documents as required
- Responsible for conveyancing documents and ensuring realtor commission details are accurately recorded
- Managing and maintaining all sales centre keys, alarm codes, contact lists and dealing with strata companies
- Assist with preparation of all reports and reforecasting for Senior Management Team
- Prepare all completion documents and Vendor Statement of Adjustments for the Vendor’s lawyers
- Train all on-site sales teams on CRM systems and writing contracts
- Maintaining dates and the collection of all required deal information for all projects while ensuring database and reports is updated on a daily basis
- Provide support to the on-site Sales Teams for staff coverage, open houses and events, which may require to work outside of regular working hours
- Completing whatever task that Senior Management requires to be completed
- Ability to learn and take over tasks performed by other team members of Sales Administration

**Requirements & Qualifications**
- Minimum 3 years of proven experience in Real Estate Development Sales Administration
- Experience with Spark and Avesdo is a must
- Highly organized individual who has an eye for detail and accuracy
- Ability to allocate one’s time effectively, work well under pressure and manage tight deadlines
- Advanced proficiency in all Microsoft Programs, especially Excel and Word
- Excellent problem-solving abilities and proactive mindset
- Strong communication skills, both in person and over the phone
- Comfortable working in a fast-paced, deadline-driven environment
- Ability to take direction, format structure, prioritize tasks, and manage competing demands
- Positive attitude and willingness to learn

**To Apply**:
Pay: $55,000.00-$65,000.00 per year

Work Location: In person

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