Office Administrator

**Company Overview**

Since 1976, **SPL Control Inc.** has pioneered the development of world-class acoustic packages for the industrial gas turbine industry. With hundreds of custom engineered acoustic package installations throughout the world, **SPL**has and continues to maintain the highest level of product knowledge and expertise, along with the ability to design, manage and supply acoustic products to any continent in the world

**Summary**

In the role of Office Administrator, you will be responsible for performing or assisting in a variety of accounting and project management tasks, as well as support for quality control.

Hours of Work: 7:30 AM to 5:00 PM (Monday - Thursday), 7:30 AM - 11:30 PM (Friday), 40 Hours Per Week

**Responsibilities**
- Work with Project Managers regarding Purchase Orders, Change Notices and any other matters pertaining to their projects regarding costs and/or delivery date changes, etc.
- E-mail unpriced Purchase Orders to Receiving Dept.
- Keep a record of all company purchase orders and invoices.
- Review incoming invoices for accuracy against the relevant Purchase Orders and ensure invoices are paid according to terms and discounts taken and match up with the corresponding Packing Slips. Sort documents by account name and process invoices for payment.
- Set up new PO folders, enter CRM system updates, and enter project information in accounts receivable data base
- Assist with client invoice creation
- Sort, scan and filing of documents both electronically, and manually.
- Provide day-to-day administrative support for staff, including photocopying requests, addressing, and sending outgoing correspondence and completing paperwork for Couriers, etc. when required.
- Prior to Project shipping prepare Packing Slips, Bills of Lading, Customs Documentation, and Identification Tags for shipments. Create bar coding, when required. Weights and sizes and any other pertinent details for the Packing Slips, Commercial Invoices etc.
- Contacting Customers to arrange shipping or if indicated on the Customer Purchase Order, contact Trucking Companies directly. Provide a copy of the Packing slip with request.
- Assist Shipper/Receiver with packaging, labelling etc.
- Monitoring and ordering office supplies as necessary.
- Respond to Credit References, Employee confirmation’s, etc.
- Various other duties of a similar nature, as required.

**Requirements**:

- College Diploma.
- Two to Five years’ experience in a related field.
- Demonstrated knowledge of Microsoft Office 365 suite.
- Proven experience as an Office Administrator or in a similar administrative role.
- Strong organizational skills with attention to detail.
- Excellent communication skills, both verbal and written.
- Familiarity with payroll processes and budgeting is an asset.
- Ability to multitask and prioritize effectively in a fast-paced environment.

Pay: $50,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Brant, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Do you have reliable transportation to get work daily as we are not on a bus route?

**Education**:

- DCS / DEC (required)

**Experience**:

- Related field : 2 years (required)

**Language**:

- English (required)

Licence/Certification:

- Canadian Work Permit? If yes, when does it expire? (required)

**Location**:

- Brant, ON (required)

Work Location: In person

Application deadline: 2025-07-03