Administrative Assistant

Clifton, an award-winning engineering and environmental consultancy, that opened its doors in 1978. The goal was simple: provide innovative and pragmatic solutions to help our clients build our communities. Forty years later, we are now one of the largest and most respected independent engineering firms in Western Canada. Clifton is continuing to grow and develop new markets.

At Clifton, you become part of a professional community that thrives on the contributions of junior and seasoned team members alike. Seasoned experts invest heavily in junior members, mentoring them in both the technical and non-technical aspects of their role, helping them to advance their careers. Our new team members bring fresh ideas and contribute to the multiple perspectives from which we view challenges. This promotes the innovation and agility that keeps us thriving.

We value our people and encourage work-life harmony. We offer a compensation package with a competitive salary, a pension plan, health benefits, and one of the most comprehensive employee assistance programs in the industry.

Clifton is currently searching for an Administrative Assistant to join our Edmonton office. In this office-based role, you will provide professional and efficient administrative support to the local office and be a valued member of Clifton’s Administrative Team, corporately. Reporting to the Administrative Team Lead, you will handle a variety of administrative tasks, play a key role in ensuring the office runs smoothly, and contribute to a positive and welcoming work environment. This position is perfect for a proactive, task-oriented individual who is eager to contribute to our team’s success and be part of a company that values growth and continuous improvement.

Key Responsibilities
- Serving as the main point of contact for the office, greeting employees and visitors positively and professionally, answering and routing calls, and managing incoming and outgoing mail and couriers.
- Providing detailed and accurate administrative support, including data entry, document preparation, report compilation, and correspondence as needed.
- Managing office supplies, including coffee and stationary, by monitoring inventory, placing orders as needed, and ensuring reception and common areas (e.g., copy room, kitchen, boardroom) remain organized and well-stocked.
- Maintaining an efficient and effective digital filing system in line with Clifton’s Quality Management System (QMS).
- Booking meeting rooms, coordinating corporate and social club events, arranging catering, and handling travel and accommodation requests as required.
- Overseeing employee onboarding and offboarding logistics, including workstation setup, paperwork coordination, office orientation, and serving as a resource for new hires.
- Collaborating with the Administrative Team and project managers to coordinate resources and support project delivery.
- Performing other duties as assigned.

Required Qualifications and Experience
- High school diploma or equivalent (GED) required; a certificate or diploma in business or administration is an asset.
- Minimum of one (1) year of administrative experience in a professional office environment.
- Experience managing office operations, including reception, supply management, and meeting coordination.
- Ability to handle confidential information with discretion and professionalism.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Zoom is an asset.
- Exceptional written and verbal communication skills, coupled with strong interpersonal abilities and a customer-focused approach.
- Strong organizational and time management skills, with a keen attention to detail and the ability to prioritize multiple tasks while meeting deadlines and maintaining a healthy work-life balance.
- Results oriented, with the ability to take initiative, work independently, and collaborate as part of a team.
- Ability to conduct oneself in a professional and ethical manner.
- Continued attention to safety and safe work environments, with a strong workplace safety orientation.

The Clifton Difference

We believe that our employees are the cornerstone of our success and the heartbeat of our operations. United by our core values, we're not just offering a job; we're offering an opportunity to be part of a diverse and technically excellent team that values professional growth and personal well-being. Here’s why you’ll love being part of our team:

- **Competitive Compensation**: We believe in rewarding our employees for their hard work with a fair compensation package that is competitive within the industry.
- **Inclusive Benefits**: We provide a robust selection of benefits, covering health, dental, life, disability, and an Employee and Family Assistance Program to protect you and your family’s well-being and provide support when you need it most.
- **Future-Focused Savings**: Benefit from our defined pension plan with a 5% employer