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Secretary 2 (Administrative Assistant)

2 weeks ago

Halifax, Canada Government of Nova Scotia Full time

**Competition #**: 44531
**Department**: Justice
**Location**: HALIFAX
**Type of Employment**: Permanent
**Union Status**: NSGEU - NSPG
**Closing Date**: 29-Nov-24 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice.
The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases.
About Our Opportunity
The duties include responding to inquiries from clients, stakeholders, the legal community and outside agencies and vendors; preparing correspondence, reports and special projects; preparing agendas and taking minutes of meetings; transcribing, processing invoices, maintaining a filing and record retention system. Under general supervision, provides secretarial and administrative support to the Courts Administrator and management team at the Halifax Law Courts.
Primary Accountabilities
Review and proofread documents and presentations, answer telephone inquiries, maintain a filing system and bring forward systems, materials, notices, agendas and statistics for meetings, including the preparation and distribution of minutes; maintain appointment calendars, open mail and prepare routine replies, maintain manuals and prepare statistical or factual information
Liaise and interact on behalf of the Court Administrator or Supervisor(s) with members of the Department and the judiciary
Perform records and file management in accordance with departmental policy, procedure and practice; order stationary supplies and equipment and maintain the stock room for support staff and judges
Ensure all purchases upon direction from the Court Administrator are ordered, accounted for and posted to the budget, to ensure that the budget is current and respond to the status of these aspects of the budget
Maintain personnel files for staff who report to the Court Administrator
Qualifications and Experience
Equivalency
**Equivalencies include, but are not limited to**:
Four years or more of related work experience in a legal setting

**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Working Conditions
Normal work week is 35 hours/week, 7 hours/day
May be required to work overtime on occasion
Additional Information
This is a PERMANENT employment opportunity based in Halifax.
What We Offer
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
**Engaging workplace**: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
Countless career paths
Department specific flexible working schedules
**Pay Grade**: CL 18
**Salary Range**: $1,684.00 - $1,884.17 Bi-Weekly
**Employment Equity Statement**: