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Secretary 2 (Legal Assistant)
2 weeks ago
**Competition #**: 43919
**Department**: Public Trustee
**Location**: HALIFAX
**Type of Employment**: Permanent
**Union Status**: NSGEU - NSPG
**Closing Date**: 11-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Public Trustee is committed to the proper administration of estates of deceased persons, incompetent persons, children and missing persons. It is also committed to providing informed consents for health care, placement to continuing care homes or home care services using an approach that is client-centred, respectful of human rights and freedoms and in the clients' best interests if prior wishes, values, and beliefs are not known.
The Public Trustee of Nova Scotia is independent of government. It is set up as a corporation to protect the financial and personal well-being of its clients and offers a wide range of unique services. Its authority is set out in numerous provincial laws.
About Our Opportunity
As a Legal Assistant within the Public Trustees Office, you will provide high quality specialized legal assistance, case management, secretarial and administrative support for the solicitors on staff with the Public Trustees Office.
Primary Accountabilities
Under the supervision of the solicitors, you are responsible for all work involved in the administration and proper management of the solicitors client files. This includes not only dictation duties but document preparation, including the drafting of legal documentation for Supreme Court Chambers and Probate Court, attendance at the Prothonotary's Office and daily contact by telephone and correspondence with the many stakeholders involved with the solicitors client files.
You will also assist the solicitors by prioritizing workload, ensuring approaching deadlines are met, a bring forward system is in place and workflow and time management are coordinated. Additional duties include reception coverage, telephone communication and various clerical functions for the office, Public Trustee and the Health Care Decisions Division.
Qualifications and Experience
As the successful applicant you will have a certificate/diploma from a paralegal training program or legal assistant training program and three years of experience working in a legal practice with a focus on wills, estates, trusts and real property, or an acceptable combination of education/training and experience.
A proficiency in typing, dicta-typing and file management is required along with a basic knowledge of the legal terminology, legal forms and procedures involved in estate administration and the sale or real property. As well as your having a basic knowledge of the principles of estate law and real property transactions, a sound knowledge of computer programs used to create legal documents and spreadsheets is required.
With mínimal supervision, it is necessary that you have strong organizational skills and the ability to determine priorities, meet deadlines and perform multiple tasks. A high degree of initiative, effective interpersonal and communication skills as well as sound judgment and tact in dealing with people is required.
We will assess the above qualifications using one or more of the following tools: standardized typing test, interview and reference checks.
Equivalency
**Include, but not limited to**:
4 years of directly related work experience
**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Working Conditions
Normal work week is 35 hours/week, 7 hours/day
May be required to work overtime on occasion
Work is completed in a comfortable office environment
Additional Information
This is a permanent vacancy based in Halifax.
What We Offer
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
**Engaging workplace**: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
Countless career paths
Department specific flexible working schedules
**Pay Grade**: CL 21
**Salary Range**: $1,834.08 - $2,044.45 Bi-Weekly
**Employment Equity Statement**:
