Executive Assistant, President

1 day ago

Pickering, Canada WilsonHCG Full time

**Overview**: **Location**: Pickering, Ontario, Canada **Date published**: 24-Feb-2025 **Job ID**: 140386 **Description and Requirements**: **Work Location**: Onsite **Positn Type**: Permanant,Full time **Location**: Pickering,ON **Compensation Range:75-80K** Our client, in national financial services,is seeking a " Executive Assistant ". The position is responsible for supporting the President and the Chief Operating Officer **Responsibilities**: - High volume meeting and calendar management across multiple stakeholder groups to coordinate all appointments, meetings, events and conference calls. - Responsible for coordinating all details surrounding meetings including booking meeting rooms, ordering catering and other support as required. - Coordinate all travel arrangements; prepare and distribute schedules/agendas for travel. - Assist with the creation/modification of presentations, spreadsheets, and other various documents. - Prepare draft reports, background documentation, and research to ensure your stakeholders are equipped with ample context to effectively drive internal and external meetings. - Responsible for distributing meeting agendas, prepping your stakeholders for upcoming meetings and taking meeting minutes and action items when required. - Prepare, reconcile, and track expense reports. - Consistently exercise discretion and tact in managing correspondence, information and all matters of confidentiality; raise issues where appropriate. - Support the execution of social and team events working closely with other team members to help bring our cultural events to life. - Tracks the execution and storage of legal contracts for special projects and in the general administration of contracts and NDAs. - Support the onboarding of new employees in the department by requesting network accounts, computer equipment, and scheduling onboarding calls/meetings. - Keep others in the immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day-to-day activities. **Qualifications**: - 3-4 years' experience in an Executive Assistant role supporting executives/ senior leadership. - A high-energy individual who can take the initiative, roll up their sleeves and be relentless in helping to support the team. - Undergraduate degree/ diploma preferred.- A high-energy individual who can take the initiative, roll up their sleeves and be relentless in helping to support their key stakeholders.- Strong verbal and written communication skills.- Excellent interpersonal skills and the ability to work with different groups of people.- Very comfortable using new tools and technologies to be more efficient and better support your team.- - Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).- A resourceful teammate that is proactive and demonstrates flexibility in adjusting to changing work priorities.- Proven organizational and time management skills.- Strong attention to detail and the ability to manage efficiently in a fast paced, multi-tasked environment with grace, positivity, and a calm demeanor. - All interested applicants who meet the qualifications listed above are invited to submit a resume_

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