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Legislative Assistant

3 weeks ago

Red Deer, Canada The City of Red Deer Full time

**Function/Purpose**:
This position provides administrative support to the legislative functions of the Legal & Legislative Services Department. This position is responsible for providing a wide range of professional administrative duties under tight deadlines that require a high level of accuracy, confidentiality and discretion. The primary focus of this position is Corporate Meetings which include Council Meetings, Committee of the Whole Meetings, Council Retreats, Council Orientation and Committee Meetings.

The Legislative Assistant is a service focused individual who values being a team player. They recognize the critical role they play in our team’s success; they are committed to improving every project that they are a part of and support every individual that they work with.

This position deals with politically sensitive issues, elected officials and senior management.

**Job Requirements**:
**Education & Experience**
- Two-year diploma from a recognized school in legal assistant, office administration, business administration or equivalent
- Two or more years of related Municipal Government experience
- Extensive meeting management including agenda preparation, minute taking and providing procedural advice
- Experience with bylaw processes including bylaw readings, basic structure of bylaws, processes to amend and consolidate bylaws
- Knowledge of procedures, policies, bylaws, Municipal Government Act and political systems
- Intermediate knowledge of Microsoft Word, Excel and Outlook
- Knowledge of Robert’s Rules of Order
- Experience working with audio and visual equipment in meeting environments
- Certified Assessment Review Board Clerk and Subdivision & Development Appeal Board Clerk, or ability to obtain
- Commissioner for Oaths, or ability to obtain

**Competencies**

In addition to the 9 Core Competencies identified for all of the City of Red Deer the following are specific to this position:

- Demonstrated proficiency and working independently and prioritizing responsibilities and workload efficiently
- Demonstrated ability to manage all tasks and meet deadlines consistently
- Demonstrated ability to support leaders and teams and anticipate their needs
- Ability to develop minutes, resolutions and correspondence that are accurate and reflect discussions
- Demonstrate political acumen
- Ability to be self-reflective and identify areas for improvement
- Excellent customer service and public relations skills
- Excellent verbal and written communication skills
- Ability to learn new software systems easily
- Ability to focus on completing tasks with frequent interruptions

**Specific Demands of the Job**:

- Capable of lifting boxes of medium weight, approximately 25 to 40 lbs
- Long hours sitting and using office equipment and computers
- Duties are performed with minimum supervision and require a high degree of accuracy
- A professional and positive image must be portrayed ensuring quality customer service is offered at all times.

**Affiliation**: Canadian Union of Public Employees, Local 417

**Remuneration**:$32.39 to $34.41** **per hour

**Hours of Work**:75 hours biweekly; Monday to Friday, 8:00 am to 4:30 pm; occasionally some evenings and weekend work may be required.