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Office Administration Manager

3 weeks ago

Thornhill, Canada SCI Shared Resources, LLC Full time

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work

Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.

**JOB RESPONSIBILITIES**
- Direct supervision of two or more full time employees
- In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash
- Assigns processing orders and controls storage inventory
- Coordinates the completion and filing of various forms and reports; verifies accuracy
- Administers local HR processes as applicable
- Collaborates and supports all other departments within the business unit
- Reviews time cards and administers corporate payroll policies and procedures
- Facilitates vendor coordination and supervision
- Pulls monthly reports for key performance indicators
- Trains staff in processes and procedures
- Processes expense reports and tracks Capital Expenditure Authorizations
- Conducts Sarbanes Oxley (SOX) Audits
- Assists Associates in ensuring all documentation is SOX compliant
- Maintains vehicle records and licenses
- Updates General Price Lists and approves contracts as necessary
- Manages Alarm Systems including codes, working order, etc.
- Monitors document retention policies and disposes of expired documents in a secure manner
- Prepares customer statements
- Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
- Assures compliance with all company policies and procedures

**MINIMUM REQUIREMENTS**

**Education**
- High school diploma or equivalent
- Completion of a diploma training program at a college or technical school preferred

**Experience**
- 5 years of administrative management experience with a strong customer service focus
- 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience
- MS Project management and database software experience or equivalent

**Knowledge, Skills and Abilities**
- Ability to multi task and set priorities
- Ability to work flexible hours as needed
- Ability to work with mínimal supervision
- Ability to display compassion and remain calm in stressful situations
- Working knowledge of office equipment including, calculators, copiers, printers, and fax machines
- Communication skills both orally and in writing
- Customer service skills
- Organizational and problem solving skills
- Understands confidential matters and doc

Postal Code: L4J 1W3

Category (Portal Searching): Operations

Job Location: CA-ON - Thornhill

Job Profile ID: K00221

Time Type: Full time

Location Name: Kane-Jerrett Funeral Home North York