Grant Facilitator

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Research and Facilitation, Level B

Job Title

Grant Facilitator

Department

Leadership | Faculty | Michael Smith Laboratories | Faculty of Science

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 26, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

October 31, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Organizational Status

Work Performed- Identifies funding opportunities from various Canadian and international agencies. Evaluates, monitors, and disseminates information to faculty members.- Organizes team meetings to discuss proposals, determine internal UBC and funder timelines, ensure faculty members are aware of deadlines, UBC policy requirements, human ethics, biohazard, and other requirements.- Interprets relevant regulations and requirements and provides guidance and consultation to faculty.- Reviews budgets proposed by researchers and amends for accuracy and adherence to agency guidelines.- Reviews grant requirements and contributes to writing and editing of scientific sections.- Develops, implements, and maintains procedures, systems, and processes for research file management.- Liaises with the UBC Office of Research Services and Research Ethics Boards to ensure that approvals are obtained, ethical reviews are submitted, and issues are resolved.- For successful proposals, arrange meeting coordination and follow-up, assist with inter-institutional agreements, statement of work documents, compliance documents.- Manages budgets, initiates fund transfers as appropriate.- Tracks project expenditures, milestones, deadlines and objectives.- Organizes project team meetings.- Oversees the planning and organization of special research events, seminars, retreats, workshops, courses, and symposia as requested.- Coordinate research progress and close-out reports including financial and metrics reporting.- Contributes to scientific presentations, and edits abstracts for readability and consistency.- Support manuscript preparation and submission.- Assist in the recruitment and hire of project related faculty, staff, and students.- Recommend process improvements and strategies for strengthening project management methods.- Performs other related duties as required.

Consequence of Error/Judgement
Work is carried out under the portfolio of the Director; priorities and completion of tasks are determined accordingly. Resolution of errors is the responsibility of the Grant Facilitator in coordination with the Director. Inaccurate work may result in a loss of research funding dollars. Delays in work completion may hinder research project timelines. Confidential material regarding human resources must be treated with great tact and discretion.

Poor judgement, errors in preparing documents, or inappropriate management of confidential information could have an adverse effect on the faculty members, department and/or University.

Supervision Received
Works independently with considerable latitude. The Grant Facilitator is expected to use a high level of initiative. Must possess a considerable amount of judgement in managing workload demands in order to meet multiple deadlines. Must exercise judgment in duties and responsibilities and in identifying unusual matters that require consultation, further investigation, etc. before taking action.

Supervision Given
None.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications- Postgraduate degree in a field relevant to biotechnology, genomics, molecular biology, microbiology, botany, or bioengineering.- Demonstrated knowledge, skill and experience in research grant development, scientific technical writing, report writing and administration.- Knowledge of and/or experience in project management pri