Project Coordinator

Company Description

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 89,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

**Job Description**:
This position supports Invoice Team/Project Managers/Client Services/ Operations to the SGS Life Science Services facility. The position will provide assistance to a variety of departmental professionals and senior managers. Must be capable of multi-tasking to meet the department needs and working with multiple managers and assignments simultaneously. Must be able to follow standard procedures, communicate with all levels and a strong team player. Follow Training SOP for training and training records.
- Collect daily samples lab sheet, sort and arrange based by clients and assignment numbers
- Responsible for entering the prices, quotations and PO information for Chemistry and Bio Pharmaceutical projects for each booked assignment
- The quotation needs to be reviewed immediately and the price needs to be entered
- Communicate in a timely manner on all levels with information that is needed to make appropriate decisions and actions or requires assistance
- Work closely with the invoice team and the CS group so there is no delay or time lost during pricing
- Be accurate and precise when the prices are entered under LIMS
- Billing laboratory supplies, material and testing costs in a timely manner
- Work closely with operations to ensure to billing notes are prepared every week
- Function as primary point of contact with the Customer regarding the day to day/weekly progress and status reporting and keep internal resources aligned with client priorities.
- Tracking and reporting of projects in accordance with an approved Project Plan (includes tasking, task owners, dependencies, and timelines).
- Tracking and Coordination of samples, and facilitation of project workflow so it is billed correctly
- Maintain Training Records.
- May perform other responsibilities as assigned including managing small projects
- Provide mutual back-up support to other staff as required
- Provide training to others when delegated.

**Qualifications**:

- Education: University Degree in related fields. This position requires organization skills, teamwork, systematizing and being detailed oriented in generating accurate work.
- Experience: minimum 1- 2-year work related experience in BIO /Pharmaceutical industry or equivalent
- Personnel who have proven record of bringing effectiveness to processes and ability to be detailed and focused on any job assigned.
- Personnel who have excellent organization skills and is detailed oriented. Systematization is his/her strength. Can handle repetitive work with a goal to improve a process to a high effectiveness.
- As per SOP PSL-311-06.04 all employees must maintain appropriate attitude, constant vigilance and attention to detail.
- Incumbents are responsible for their own training records according to training SOP.
- Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
- Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
- Ability to work well with others & independently.
- Proven time management skills and a strong attention to detail.
- Works well under pressure.
- Extended hours and shift work may be required from time to time.
- Travel to other SGS locations or client locations may be required from time to time.
- Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
- Appropriate attitude, constant vigilance, attention to detail and following Training SOP for training and training records.

Additional Information