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Administration Coordinator

4 days ago

Nisku, Canada Rural Municipalities of Alberta Full time

**COMPANY DESCRIPTION**

The Rural Municipalities of Alberta (RMA) represents Alberta’s 69 counties and municipal districts as an independent association. Since 1909, the association has helped rural municipalities achieve strong, effective, local government. The RMA provides advocacy, insurance, and business services, including cooperative procurement through the Canoe Procurement Group of Canada.

RMA Insurance was incorporated in 1955 to provide Alberta municipal jurisdictions with access to reasonably priced and comprehensive insurance protection. Innate to the program is its ability to leverage its large insurance volumes, which increases its bargaining power with various insurance carriers. RMA Insurance has steadily expanded to include members such as local authorities, schools, seniors’ housing, and other non-profit organizations.

The RMA is seeking an Insurance Administrative Coordinator.

**JOB DESCRIPTION**

The RMA Insurance Administrative Coordinator will provide administrative, planning, and organizational support to the General Manager of Insurance and Manager of Administration. They will also and assist in meeting the organization’s operations and marketing plans’ objectives. In all cases, this position is expected to work in a team environment for dealing with issues, events and programs.

**This is a full-time, permanent position.** The position will be working directly from the RMA offices in Nisku, AB.

**RESPONSIBILITIES**

**Administration**
- Will assist in coordinating both joint and independent governance and administrative functions related to Genesis Reciprocal and RMA Insurance.
- Assists with the coordination, storage and archive of files and records.
- Arrange and coordinate meetings, including staff meetings, committee meetings, conferences, events, which includes preparing agendas, taking minutes, coordinating logistics, and ensuring all necessary materials are available.
- Managing and facilitating correspondence.
- Attending meetings as required, take minutes, and follow up on action items.
- Provide functional direction and guidance to other administrative support staff on any items related to the RMA Insurance leadership in accordance with established standards.
- Deals with inquiries from officials, partners, members, suppliers and other agencies.
- Fosters positive relationships by interacting with staff, board, and external stakeholders.
- Coordinate travel arrangements, including booking flights, accommodations, transportation and itineraries. Coordinates activities related to the team’s schedule; screen meeting requests, redirects requests where appropriate; and prioritizes meetings.
- Assists with annual insurance renewal

**Marketing Coordination**
- Supports Insurance marketing activity
- Work closely with Communication staff to ensure that the website is up to date
- Compiling and editing insurance content for the monthly Contact newsletter
- Make travel arrangements for RMA Insurance staff
- Coordinating tradeshow attendance for RMA Insurance
- Coordinating printed and promotional marketing materials
- Compiling content and advertising for the annual RiskPro

**Events Planning**
- Coordinates the annual RiskPro training and various other Insurance-related events
- Coordinates RMA Insurance Advisory Committee meetings.
- At the request of the Manager of Administration, participates in special projects i.e. assists with the organization of other meetings, conventions, conferences or social events
- Assist in coordinating Genesis AGM

**Data**
- Open digital claims files as required
- Assist in claims audit preparation
- Complete regular claims reporting for members or internal staff upon request
- Prepare aggregate erosion upon request
- Update and maintain member list and contact information through various means including CRM

QUALIFICATIONS
- Post-secondary degree/diploma in business, marketing or a related discipline.
- Office experience (with experience in accounting functions).
- Insurance experience preferred
- High proficiency in MS Word, MS Excel, PowerPoint, Outlook, and Adobe Acrobat is essential.
- Excellent written, oral and listening skills, and exceptional organization and planning skills.
- Personable and able to build and maintain professional relationships.
- Aptitude for dealing with members and suppliers.
- Strong time management skills.
- Able to work with mínimal supervision, self-motivated, and self-directed.
- Manages multiple priorities in a fast-paced and changing environment
- Expects the highest quality performance from self and others.
- Able to and enjoy working in a team environment

The RMA is an equal opportunity employer. Any applicant that meets the qualifications above is encouraged to apply. Priority will be given to those already legally entitled to work in Canada.

We thank all applicants, but due to the high volume of responses expected, only those selected for an interview will be contacted. No phone calls, plea