Receptionist/administrative Assistant

MTE Consultants Inc. has provided consulting services to communities throughout Ontario since 1985. For over 30 years, we have maintained a commitment to quality and lasting relations. Our strength is in the people we work with and the solutions we design. With 5 different offices across Ontario, our team is comprised of driven professionals at various stages of their careers - and we’re all in this together. Every day, we’re working together and collaborating on projects that are both challenging and impactful. Join a team that creates connections, drives your career and supports the community in more ways than one.

We are currently seeking a **Receptionist **to work out of our **London **office.

**Responsibilities**:

- Responsible for the efficient and professional operation of the front reception desk
- Answer all telephone inquiries on computer-aided phone system, determine the appropriate internal contact and route calls accordingly
- Greet all visitors, sign-in and notify internal contact of visitors according to MTE procedures
- Process and sort incoming and outgoing mail for internal or interoffice delivery and complete mail runs as required
- Coordinate and process couriers and shipments
- Assist with meeting logistics such as booking boardrooms and ordering food
- Perform light kitchen duties and other related housekeeping tasks (e.g. maintaining coffee machines, tidying meeting rooms, etc.)
- Update company listings and directories as required
- Conduct inventory checks, purchase and maintain general office supplies
- Provide administrative support to the Operational Director, including scheduling, coordination of travel arrangements, preparing corporate documents and other related organizational tasks as needed
- Coordinate and schedule operations meetings, preparing agendas and detailed meeting minutes
- Provide back-up coverage for Divisional AA staff absences as required
- Other related duties as assigned

**Qualifications**:

- 2-year Post Secondary Diploma in Administrative Program or related field (preferred);
- Minimum 1-3 years of experience;
- Familiar with consulting engineer/ survey/ environmental work;
- Positive attitude and strong customer service orientation;
- Strong written and verbal communication and comprehension skills;
- Ability to organize, multi-task and meet deadlines;
- Strong interpersonal skills involving an ability to problem solve and resolve conflict in varied interactions with external clients and internal staff;
- Ability to exercise tact and discretion in dealing with confidential issues;
- Ability to take initiative and to multi-task in a fast paced environment characterized by changing priorities while attending to details;
- Familiarity with general office equipment including multi-line phone systems, photocopiers, binding machines, etc.; and

**MTE Consultants Inc. offers a comprehensive benefit package including the following**:

- Competitive Wages
- Shared Ownership in Our Employee Owned Company
- Group RRSP Matching program
- Technical Development and Career Opportunities
- Social and Supportive Culture; and much more
- We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please._
- MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Stock options
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- London, ON N6A 3A1: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)