Lead Officer, Admissions

**Job Type**:
Employee

**Duration in Months**(for fixed-term jobs):
N/A

**Job Family**:
Admissions

**# of Open Positions**:
1

**Faculty/Service - Department**:
Academic Services - Graduate Studies

**Campus**:
Main Campus

**Union Affiliation**:
SSUO

**Date Posted**:
January 30, 2025

**Applications must be received**BEFORE**:
February 10, 2025

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 09

**Salary Range**:
$69,478.00 - $87,764.00

About the Faculty of Science:
Welcome to the Faculty of Science, a great place to learn, to explore, to question, to discover — opening your mind and pushing boundaries. It’s an exciting time to be part of a rewarding career in life sciences, natural sciences and mathematics. You will have access to world-class facilities, including our Science, Technology, Engineering and Mathematics (STEM) Complex, our extensive Biosciences Complex and our cutting-edge Advanced Research Complex, that are the envy of many universities. We have strong links with a multitude of government and private research centres, providing countless opportunities and experiences.

We have become a true centre of excellence, earning recognition across Canada and abroad for our prowess in teaching and in our laboratories, where our researchers are addressing some of the most important and relevant scientific questions of our time. Our past is a testimonial to our passion, so will be our future. Will you be part of it?

**Position Purpose**

Reporting to the Supervisor, Graduate Studies Administration, the incumbent coordinates and performs the main tasks related to admissions and financial aid management, including applicant recruitment (in close collaboration with the marketing and communications team), assessment and acceptance, in accordance with the Faculty’s regulations and vision to help attract and retain the best applicants in a fast-growing, highly competitive environment.

**In this role, your responsibilities will include**:

- ** Admission** : Oversees the recruitment and admissions process for graduate studies programs under own responsibility. Develops and provides information to prospective students in order to identify their actual needs and advise them on program options, financial considerations and admission requirements, taking into account their prior education and career goals.
- Analyzes and prepares admission files according to University requirements, ensuring that all conditions for admission are met. Checks student status lists for accuracy and makes necessary corrections. Determines applicant eligibility, prepares files for evaluation by admission committees and manages entry of evaluation committee recommendations.
- ** Scholarships, bursaries and grants**:Serves as a resource person for students in financial need. Liaises with the University’s Financial Aid and Awards Service. Organizes student information sessions about financial aid available.
- Coordinates the evaluation processes for internal or external scholarships, awards and competitions open to University of Ottawa students during their studies. Helps programs interpret regulations and admission and enrolment requirements

**What you will bring**:

- Knowledge of administration normally acquired through postsecondary studies and three years’ experience in a similar role.
- Knowledge of high school, college, undergraduate and graduate academic programs
- Experience in conducting research, analyzing data and preparing administrative and statistical reports.
- Experience in problem-solving and decision-making.
- Ability to manage multiple files with attention to detail.
- Strong communication, interpersonal and leadership skills, with a focus on consultation, analysis and feedback.
- Ability to manage conflicting priorities and meet strict deadlines in a fast-paced environment.
- Strong organizational and analytical skills, with excellent judgment and attention to detail.
- Bilingualism - French and English (spoken and written)

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**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
**Teamwork and Cooperation**:Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

**Note: if this is a union position**:The hiring process will b