Intermediate Specialist, Admissions

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
24

**Job Family**:
Admissions

**# of Open Positions**:
1

**Faculty/Service - Department**:
Application Evaluations

**Campus**:
Main Campus

**Union Affiliation**:
SSUO

**Date Posted**:
October 07, 2024

**Applications must be received **BEFORE**:
October 17, 2024

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 10

**Salary Range**:
$77,637.00 - $98,070.00

About Student Affairs:
There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

**Position purpose**:
**In this role, your responsibilities will include**:

- Awards and revises admission scholarships, differential tuition fee exemptions and transfer credits as well as determines students’ language requirement needs.
- Adjudge the admissibility of all types of applicants from national and international educational systems. This includes all undergraduate entry faculty programs and certificates, and professional programs from the Faculties of Education and Law.
- Mentors Admissions Officers and Information Officers regarding international policies, immigration regulations, document validation and quality assurance of applicant files with a focus on document and credential fraud and identifying trends in applicant behavior or documentation.
- Participates in the development of institutional admission policies and business processes that will positively affect efficiency and the quality of the service provided. Determines the need of offers to achieve enrollment strategic diversity for each faculty, including international markets the University is developing. Controls quota needs by faculty, program and country for competitive programs.
- Presents and prepares special cases to the Faculty Admissions Committee for review by determining applicants’ academic potential. Provides support to applicants experiencing family, personal or economic crises, which may affect academic performance. Specific focus on working with special needs populations and minorities to identify appropriate services.
- Researches and stays up to date on provincial, national and international curricula and develops and recommends strategies and action plans to meet the University’s initiatives; Liaises with campus stakeholders and coordinates international market development efforts with the international recruitment team. Maintains ongoing professional development through admission workshops and conferences.
- Produces reports and recommendations on admission policies to meet university and faculty enrollment targets in relation to retention and academic performance. Provides proactive assistance and support to the Admissions Manager through the development of training material for colleagues, recruitment partners, faculties and services.
- Represents the admissions office at recruitment activities (day, evenings and weekends), including on-and-off-campus presentations during events. Travels abroad for international recruitment missions. Liaises with campus stakeholders and partners to provide guidance, support and training in relation to international admission requirements and policies to the International Office, faculties and services.
- Participates in SIS testing of new admission-related functions and the maintenance of admission information on different websites and publications. Undertakes special projects and other related duties.

**What you will bring**:

- Successful completion of an undergraduate degree. An equivalent amount of education and experience will be considered.
- At least 3 years of work experience in a university admissions office.

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
**Teamwork and Cooperation**:Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

**Note: if this is a union position**:The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

Prior to May 1, 2022, the Unive