Project Coordinator/administrator

4 days ago


Calgary, Canada Goose Mechanical Full time

**Goose Mechanical** is a trusted name in mechanical contracting, known for delivering high-quality projects with precision and integrity. We pride ourselves on being a close-knit, efficient team that values professionalism, accountability, and a job well done. We are currently seeking a **Project Coordinator & Administrator** to support our growing operations — someone who thrives in a multi-faceted role and can balance both accounting and project support responsibilities.

**What You’ll Do**:

- This is a dual-role position combining project coordination with administrative and accounting support. You’ll be the go-to person keeping projects organized and financials on track.
- Project & Procurement Support:

- Assist with reviewing and organizing shop drawings and coordinating submittals.
- Support material procurement, tracking orders, and ensuring timely delivery to job sites.
- Help maintain and update project schedules, documents, and job files
- Communicate with vendors, subcontractors, and internal teams to coordinate project needs.
- Assist project managers with documentation, RFIs, change orders, and other project-related tasks.
- Accounting & Admin Support:

- Match supplier invoices with purchase orders and packing slips for accuracy.
- Assist with monthly billing and ensure all job costs are tracked and coded properly.
- Support payroll processing by collecting timesheets and ensuring accuracy.
- Help reconcile accounts and support the bookkeeping team as needed.

**What We’re Looking For**:

- Experience in project coordination, construction administration, or a similar role.
- Strong understanding of basic accounting principles (payroll, invoicing, matching POs).
- Excellent organizational and time management skills — able to juggle multiple tasks and deadlines.
- Detail-oriented with strong communication skills.
- Comfortable working with spreadsheets, accounting systems, and project management tools.
- Previous experience in a similar role is considered an asset
- Familiarity with drawings, specifications, and submittals is a plus.

Pay: $65,000.00-$85,000.00 per year

Work Location: In person



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